Project Administrator

Spectra Tech has an immediate need for a Project Administrator in Aiken, SC.

Provide operational, administrative and clerical support to the Project Management, Engineering
and Sales teams in the provision of industrial x-ray inspection services and solutions to customers
within the aerospace, automotive, military and nuclear industries.

Job Description:
* Work with General Manager to create, maintain and report upon project budgets and
schedules
* Help to maintain schedule for all lab work to include application studies, inspections
services and R&D efforts
* Capture all expenses, labor and material costs and back0up documentation to facilitate
and ensure accurate and timely billing
* Liaise with finance team on all inspection services AP and AR issues
* Provide support to NDT team in the preparation of formal inspection reports for
submission to the customer
* Oversee travel arrangements for inspection services team
* Help General Manager with customer management and communication
* Coordinate with Sales, Marketing, Engineering, and Project Management departments
within both the systems and inspection services groups
* Create reports and generate presentations for internal and external meetings
* Assist in the creation and management of sales proposals and forecasts for inspection
services group
* Management of all projects and sales order in the ERP system from launch through
closure
* Maintain internal CRM system and ensure timely updates from all departments

Essential Skills:
* Bachelor's degree
* 1 - 2 years of experience in a project or sales administration role for a technology
company
* Proficiency in MS Office suite
* Ability to solve problems creatively
* Excellent organizational skills, such as time and project management, and prioritization
* Self-motivated and confident with a positive attitude and ability to work in a team
environment
* Excellent interpersonal skills and the ability to build and maintain relationships

* Flexible and able to work under pressure in an evolving, fast-paced environment
* Strong written and verbal skills
* Effective communicator both internally and externally
* Legally authorized to work in the US and able to successfully pass a complete background
check and drug test

Non-Essential Skills:
* Prior project based budget or schedule management experience
* Familiarity with MS Projects
* Clear and concise writing style
* Experience working with and ERP system; ideally MS AX
* Knowledge and understanding of nondestructive testing techniques; especially x-ray or CT
* Familiarity with a variety of field sales concepts, practices and procedures
* Proven customer service skills
* Experience working with CRM / sales automation tool; ideally MS AX CRM

Physical & Mental Demands:
* Regularly required to sit, walk and stand
* Expected to effectively communicate in person, on phone, and via email and other
electronic devices on a continual and repetitive basis.
* Will need to repeatedly use hands to finger, handle, feel and operate standard office
equipment
* Day to day responsibilities s could require lifting and moving of materials up to 25 pounds.
* Occasionally will be required to lift, move, erect and assemble marketing and tradeshow
materials and equipment up to 50 pounds and of varying height, length and width
dimensions.
* Specific vision abilities required include close vision, distance vision and the ability to
adjust focus.
* Must be able to fulfill essential job function in a consistent state of alertness and safe
manner