Administrative Assistant 3

We are seeking a talented Administrative Assistant to provide essential support to senior leadership, playing a crucial role in ensuring seamless operations and strategic execution. In this dynamic position, you will be instrumental in enabling our leaders to focus on critical business development initiatives, directly contributing to the company's growth and success.

Responsibilities

• Provide comprehensive administrative support to senior leadership, including a VP of New Business Development and other VPs.
• Manage complex calendars, schedule meetings, and coordinate appointments with precision.
• Arrange domestic and international travel logistics and process expense reports efficiently.
• Plan and execute team meetings and off-sites, including agenda creation, time tracking, and note-taking.
• Handle confidential and sensitive business information with the utmost discretion and judgment.
• Support employee onboarding and off-boarding processes.
• Maintain office supplies and ensure a well-organized work environment.
• Proactively identify and solve problems, anticipating the needs of leadership.
• Collaborate effectively with partner teams to ensure smooth workflows.

Required Skills & Experience

• Minimum of 5+ years of experience as a Senior Administrative Assistant supporting senior leaders, including VPs.
• Bachelor's degree or equivalent practical experience.
• Proven ability to work independently and take initiative (self-sufficient).
• Expertise in calendar management, meeting planning, travel booking, and expense reporting.
• Comfortable collaborating with diverse partner teams.
• Proficiency in Microsoft Office Suite and Google Suite.

Nice-to-Have Skills

• Experience handling highly confidential communications.
• Strong critical thinking skills, self-starter mentality, and ability to execute tasks with urgency.
• Demonstrated initiative and comfort with asking clarifying questions.
• Previous experience within a similar industry environment.
• Familiarity with systems such as SAP, Concur, or Smartsheet.