Posting Details
Position Information
| Position/Classification Title |
511000: Executive Assistant |
| Working Title |
Executive Assistant to the Vice Chancellor for Transformative Partnerships and Economic |
| Position Number |
617515 |
| FLSA |
Exempt |
| Appointment Type |
|
| Tenure Track |
No |
| FTE |
1 = 40 hours/week, 12 months |
| If time limited, duration date |
|
| Department Hiring Range |
The salary is competitive and will be determined based on the candidate's educational background, relevant experience, qualifications, and demonstrated expertise. |
| EEO-1 Category |
Officials & Managers |
| SOC Code |
43-6011 - Executive Secretaries and Executive Administrative Assistants |
Position Overview
| Be an Eagle - Where Purpose Takes Flight! |
Are you ready to make an impact? At
North Carolina Central University (
NCCU), we are more than an institution-we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine,'
NCCU has been a cornerstone of education since 1910, fostering innovation and progress.
Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At
NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.
An opportunity awaits you at
NCCU, where your purpose can take flight.
Visit
NCCU.edu. |
| Employee Benefits |
Employee Benefits available to NCCU permanent employees include the following and more:
- Accrued Vacation and Sick Leave
- Community Service Leave
- NC State - Health Benefits
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 11-12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount and more.
|
| Primary Function of Organizational Unit |
North Carolina Central University, with a strong tradition of teaching, research, and service, prepares students to become global leaders and practitioners who transform communities. Through a nationally recognized law school, highly acclaimed and innovative programs in the visual and performing arts, sciences, business, humanities, and education programs,
NCCU students are engaged problem solvers. Located in the Research Triangle, the University advances research in the biotechnological, biomedical, informational, computational, behavioral, social, and health sciences. Our students enhance the quality of life of citizens and the economic development of North Carolina, the nation, and the world. |
| Primary Purpose of Position |
The primary purpose of the Executive Assistant is to ensure the efficient, professional, and effective operation of the Office of the Vice Chancellor for Transformative Partnerships and Economic Development while providing high-level executive administrative support to the Vice Chancellor.
The position enables the Vice Chancellor to focus on the strategic responsibilities of the Division-including transformative partnerships, economic development, research and innovation, commercialization, workforce development, external engagement, and oversight of major research institutes-by effectively managing executive-office operations, communications, scheduling, information flow, meeting preparation, and administrative coordination.
The Executive Assistant serves as the central administrative liaison for the Vice Chancellor's office and facilitates communication and coordination among divisional leadership, university administration, faculty and staff, and external stakeholders. The position ensures that the Vice Chancellor is appropriately prepared for meetings, decisions, travel, presentations, and engagements and that resulting actions and commitments are documented and followed through in a timely manner.
A key purpose of the position is also to create continuity and organizational discipline within the executive office by maintaining systems that support scheduling, correspondence, records management, meeting preparation, priority tracking, and follow-up. The Executive Assistant is expected to anticipate administrative and logistical needs, resolve routine issues independently, and ensure that the Office of the Vice Chancellor consistently operates at a high professional standard.
The position represents the Office of the Vice Chancellor in many initial interactions and therefore plays an important role in shaping the experience of internal and external stakeholders engaging with the Division. |
| Required Knowledge, Skills, and Abilities |
- Strong knowledge of executive administration, office management, organizational coordination, and professional communications.
- Demonstrated ability to manage complex executive calendars, meetings, events, travel, and competing priorities.
- Excellent judgment and discretion when handling confidential personnel, financial, research, partnership, and institutional information.
- Exceptional written and verbal communication skills, including the ability to prepare and edit correspondence, reports, agendas, presentations, and executive briefing materials.
- Strong interpersonal and relationship-management skills with the ability to interact effectively with senior administrators, faculty, staff, students, government officials, industry leaders, and external stakeholders.
- Ability to coordinate complex meetings, events, engagements, logistics, and follow-up activities involving multiple internal and external stakeholders.
- Strong analytical, organizational, and problem-solving skills, with the ability to prioritize competing demands and resolve issues independently.
- Advanced proficiency with office productivity, calendaring, virtual meeting, document-management, and other administrative technologies.
- Ability to work effectively in a fast-paced environment, adapt to changing priorities, maintain professionalism under pressure, and manage a high volume of work with accuracy and attention to detail.
|
| Minimum Education/Experience |
- Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or a related field and 5 years of progressively responsible experience in executive administration, office management, or a related administrative role, preferably in a higher education or complex organizational environment.
- Demonstrated experience supporting senior-level executives and managing complex schedules, communications, meetings, and administrative operations is required.
|
| Licenses or Certification required by Statute or Regulation |
|
| Pre-Employment Requirement |
Pre-Employment Requirements:
- You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
- Applicants seeking Veteran's Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
- Final candidates are subject to criminal background checks, and education/license verification prior to employment.
- North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
|
| Equal Opportunity Employer |
Consistent with the policy of the State of North Carolina, North Carolina Central University (
NCCU) reaffirms that it has been, and will continue to be, the policy of this University to be an equal opportunity employer. North Carolina Central University is committed to providing educational opportunities and prohibits discrimination against students, applicants, employees, or visitors based on race, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Any individual alleging discrimination based on sexual orientation cannot grieve beyond the University's internal grievance process. In keeping with this policy, and to further the principle of equal opportunity, all other personnel matters such as recruitment, selection, hiring, promotion, compensation, performance appraisal, disciplinary actions, benefits, transfers, separations, reduction in force, grievance procedures, company-sponsored training, education, tuition assistance, and social and recreational programs will also continue to be administered in accordance with this policy. |
| Work Location |
Fully On-site (dedicated office at Duty Station) |
Primary Responsibilities and Duties
| Function |
|
| Describe the specific tasks and responsibilities related to the function. |
- Provides advanced executive administrative support to the Vice Chancellor and manages the daily administrative functions of the executive office.
- Manage the Vice Chancellor's complex and frequently changing calendar.
- Evaluate meeting requests and coordinate priorities based on urgency, institutional importance, strategic relevance, and availability.
- Schedule internal and external meetings involving university executives, faculty, research leaders, corporate executives, government officials, economic development organizations, foundations, and community stakeholders.
- Anticipate scheduling conflicts and recommend appropriate solutions.
- Coordinate travel arrangements, itineraries, accommodations, transportation, registrations, and related documentation.
- Maintain awareness of the Vice Chancellor's upcoming meetings, travel, deadlines, institutional obligations, and external engagements.
- Prepare daily and weekly schedules and ensure that the Vice Chancellor has necessary materials in advance.
- Manage telephone, email, correspondence, and meeting requests requiring executive-office attention.
- Coordinate administrative activities associated with conferences, speaking engagements, university events, Board-related activities, partner visits, and other executive commitments.
|
| Function |
Operations Management |
| Describe the specific tasks and responsibilities related to the function. |
- Ensures the Vice Chancellor is appropriately prepared for internal and external meetings, presentations, visits, and engagements.
- Prepare and organize executive briefing packages in advance of meetings and events.
- Gather relevant background information regarding organizations, individuals, projects, partnerships, and issues.
- Coordinate with divisional units and other university offices to obtain necessary information and briefing materials.
- Prepare meeting agendas, background documents, talking-point materials, meeting folders, itineraries, and other supporting documents.
- Draft and edit executive correspondence, memoranda, letters, meeting summaries, reports, presentations, and related materials.
- Review materials for completeness, accuracy, clarity, formatting, and appropriate executive tone.
- Maintain templates and standards for executive-office communications.
- Assist in preparing presentations and briefing materials for Cabinet, university leadership, governing bodies, external partners, community organizations, government representatives, and industry stakeholders.
- Coordinate responses to requests for information received by the Office of the Vice Chancellor.
- Ensure appropriate follow-up communications are prepared and distributed following key meetings and engagements.
|
| Function |
Planning and Organizing |
| Describe the specific tasks and responsibilities related to the function. |
- Manages the administrative systems and processes necessary for the effective functioning of the Office of the Vice Chancellor.
- Establish, maintain, and continuously improve executive-office administrative procedures and workflows.
- Maintain systems for tracking correspondence, requests, deadlines, action items, decisions, commitments, and follow-up activities.
- Monitor approaching deadlines and proactively communicate with responsible individuals or units.
- Coordinate documents requiring Vice Chancellor review, signature, approval, or action.
- Organize and maintain confidential executive-office records and files in accordance with university policies and applicable records-retention requirements.
- Establish mechanisms for prioritizing incoming matters and routing them to the appropriate individual or unit.
- Coordinate recurring leadership meetings and administrative activities for the Division.
- Maintain executive-office contact lists, stakeholder databases, meeting records, and other administrative resources.
- Assist in monitoring major divisional deadlines and deliverables requiring Vice Chancellor attention.
- Identify opportunities to improve efficiency and consistency in executive-office administrative processes.
- Coordinate routine office administrative needs, supplies, technology requests, and related functions.
|
| Function |
Work Coordination |
| Describe the specific tasks and responsibilities related to the function. |
- Serves as a key administrative liaison between the Vice Chancellor and units within the Division as well as other areas of the University.
- Facilitate communication between the Vice Chancellor and directors and leadership associated with BRITE, BBRI, IAIER, Research and Technology Transfer, Strategic Partnerships/Operations, Business and Finance, and other divisional functions.
- Coordinate meetings involving multiple divisional units and university offices.
- Request and compile information needed by the Vice Chancellor from divisional leadership.
- Facilitate timely distribution of information, directives, meeting materials, and requests from the Office of the Vice Chancellor.
- Track assignments and action items resulting from divisional leadership meetings.
- Assist with coordination of divisional retreats, leadership meetings, planning sessions, and other cross-unit activities.
- Maintain awareness of significant divisional activities, deadlines, events, and engagements requiring executive involvement.
- Coordinate with the Chancellor's Office and other Vice Chancellor/Provost offices on executive-level administrative matters.
- Assist in coordinating responses to institutional requests involving multiple areas within the Division.
- Ensure appropriate administrative follow-through without assuming programmatic responsibility assigned to the AVC, institute directors, or other divisional leaders.
|
| Function |
Coordination of Work Flow |
| Describe the specific tasks and responsibilities related to the function. |
- Supports the Vice Chancellor's extensive engagement with external organizations and ensures that interactions with the Office of the Vice Chancellor are professionally managed.
- Coordinate visits, meetings, and engagements involving corporate executives, government officials, economic development leaders, foundations, research organizations, community partners, and other external stakeholders.
- Serve as an initial administrative point of contact for external partners interacting with the Vice Chancellor's office.
- Coordinate schedules, meeting locations, parking, campus access, hospitality, tours, technology, and related logistics for executive-level visitors.
- Work with university offices and divisional units to develop appropriate meeting agendas and visit schedules.
- Prepare background information and briefing materials on visiting organizations and individuals.
- Maintain records of significant external engagements and assist with tracking commitments and follow-up activities.
- Coordinate thank-you correspondence and other follow-up communications.
- Assist with major partnership events, announcements, ceremonies, conferences, roundtables, and stakeholder meetings associated with the Division.
- Represent the Office of the Vice Chancellor professionally and diplomatically in interactions with external organizations.
|
| Function |
Strategic Planning |
| Describe the specific tasks and responsibilities related to the function. |
- Provides administrative and coordination support for special assignments undertaken by the Office of the Vice Chancellor.
- Coordinate time-limited executive-office projects and administrative initiatives as assigned.
- Conduct background research and compile information needed for executive decision-making or meeting preparation.
- Assist with preparation of reports, presentations, dashboards, stakeholder lists, organizational materials, and other executive-office documents.
- Coordinate administrative aspects of searches, advisory boards, committees, working groups, and special events associated with the Vice Chancellor's office.
- Support onboarding and orientation activities for senior divisional personnel when appropriate.
- Serve on committees or working groups when assigned as an administrative representative of the Office of the Vice Chancellor.
- Perform other duties consistent with the scope and level of responsibility of the position.
|
Posting Detail Information
| Posting Number |
EPA03585P |
| Open Date |
10/02/2026 |
| Priority Applicant Consideration Date |
|
| Close Date |
|
| Open Until Filled |
Yes |
| Date Position Available |
|
| Special Instructions to Applicants |
|
|
NC Central University
life insurance, flexible benefit account, paid holidays, sick time, tuition assistance, 401(k), 403(b)
Oct 01, 2026