New

Executive Assistant to the Vice Chancellor for Global Affairs

University of Colorado
$70000.00-$85000.00
paid time off, tuition assistance
United States, Colorado, Boulder
Oct 01, 2026
Requisition Number: 75170 Location: Boulder, Colorado City Boulder State Colorado Employment Type: University Staff Schedule: Full-Time Posting Close Date: 12-Oct-2026 Date Posted: 01-Oct-2026 Close All Job Summary The Executive Assistant to the Vice Chancellor for Global Affairs position provides administrative and operational support to the Vice Chancellor for Global Affairs (VCGA) and the Office of Global Affairs. Reporting to the Vice Chancellor for Global Affairs, this role supports daily administrative operations. This position will establish and maintain effective working relationships across campus units, international partners, and external organizations. This position requires effective coordination abilities, attention to detail, and the ability to balance multiple priorities in a fast-paced, globally connected environment. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. Who We Are Our mission is to serve as the state of Colorado's comprehensive graduate research university with selective admission standards, offering a comprehensive array of undergraduate, master's and doctoral degree programs. Our vision is to be a leader in identifying and addressing the humanitarian, social and technological challenges of the 21st century. What Your Key Responsibilities Will Be Executive & Office Administrative Support Manage calendar scheduling, meeting logistics, and coordination for the Vice Chancellor and Office of Global Affairs leadership. Coordinate meeting invitations, Zoom/Teams setup, room reservations, and event logistics. Gather, organize, and distribute meeting materials; track timelines to ensure timely preparation. Serve as a point of contact for the Office of Global Affairs, responding to inquiries and routing communications appropriately. Support travel coordination, expense reporting, and general office operations. Assist with procurement, requisitions, and office supply management. Support special projects, events, and initiatives led by the Vice Chancellor. Logistic Management & Global Partnerships Support Maintain and organize records for all MOUs across the Office of Global Affairs portfolio, including filing, tracking, and documentation. Log, monitor, and maintain an accurate database of active MOUs. Track MOU lifecycles, including initiation dates, renewal timelines, and expiration dates. Proactively identify expiring MOUs and support outreach efforts by notifying relevant partners and coordinating follow-up communications. Support communication with internal partners and external/global collaborators regarding MOU renewals and updates. Contribute to process improvements to ensure accuracy, consistency, and accessibility of MOU records. Collaboration & Operational Support Collaborate with campus partners, academic units, and administrative offices to ensure alignment on global agreements and outreach. Support coordination with communications, IT/web teams, and data owners to maintain integrated systems and resources. Assist with events, outreach initiatives, and engagement efforts tied to global partnerships. Maintain confidentiality and handle sensitive information with discretion. Promote a collaborative, customer-focused office culture. General Responsibilities Adhere to all University of Colorado and CU Boulder policies. Contribute to continuous improvement of administrative processes and systems. What You Should Know This position offers a hybrid work modality with at least 3 days per week on-site. Work hours include standard business hours with occasional flexibility for global coordination across time zones. What We Can Offer The hiring range for this position is $70,000-$85,000. Relocation is available for eligible candidates. Benefits At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program. Be Statements Be ambitious. Be groundbreaking. Be Boulder. What We Require Bachelor's degree from an accredited institution and 3+ years of professional administrative or operational experience An equivalent combination of education and experience may substitute What You Will Need Strong organizational and project coordination skills with high attention to detail Ability to manage and maintain structured data systems (e.g., tracking databases, SharePoint, Excel) Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Strong written and verbal communication skills Ability to work independently and manage multiple priorities Demonstrated ability to handle confidential information with discretion Customer service orientation and professional interpersonal skills Demonstrated ability to learn new systems and tools What We Would Like You to Have Experience supporting executive-level leadership Experience managing agreements, contracts, or partnership records Experience with website design, database and digital content management Experience working in higher education or a large, complex organization Familiarity with website content management systems and/or data visualization tools Experience with global programs, international partnerships, or higher education internationalization efforts Special Instructions To apply, please submit the following materials: A current resume. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. We may request references at a later time. Please apply by October 12 , 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.