Event Coordinator - Fluno Center

Join the UW Conferences & Events team at the Fluno Center. The Fluno Center, a full-service event destination and conference center located on the University of Wisconsin Campus in downtown Madison, is seeking an event coordinator. In this role you will consult with customers to determine their event details including food menus, audio visual services, room layouts and set up. You'll work with department heads to fulfill event requirements and ensure execution. The successful person in this role has the desire to become an expert user of complex event software, is a good listener, detail oriented, and is willing to be proactive. Our event team is committed to providing a first-class experience for our customers and guests with every experience, every detail, and every day.

Work Schedule and Location

Monday through Friday 8:00 am to 4:00 pm, with the occasional night or weekend to support an event

100% on-site

• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues

• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

• Assists with planning and the creation of promotional materials and resources for events

• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities

• Monitors and processes event related transactions and event data and records

Wisconsin Union, UW conferences & Events

The expected starting salary is $23.50/hour

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS)pension fund. For a summary of benefits, please see.

https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf

• A minimum of one year of professional experience in event coordination and/or event planning. Please describe the average number and size of events.

• Experience with hybrid or virtual meeting planning.

• Familiarity with event management software platforms (e.g. EMS, Mazevo, 25Live).

• Strong organizational skills and ability to manage multiple events and priorities simultaneously.

• Excellent interpersonal communication skills, with a customer service mindset.

• Demonstrated ability to work collaboratively with a wide array of customers and stakeholders.

No degree required but a 2-year degree or associate degree in event planning is preferred

Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Kathleen Keller, kathleen.keller@wisc.edu, 608-262-9323

Relay Access (WTRS): 7-1-1. SeeRELAY_SERVICEfor further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

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