Registered Nurse-Outpatient Cardiology ACT RN Coordinator

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Seeking Breakthrough Makers
Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

We are seeking a full-time ACT (Advanced Cardiac Therapies) RN Coordinator to support a dynamic cardiac program based at the main hospital. The role requires at least three years of RN experience, preferably in cardiology, and operates Monday through Friday from 7:30-3:30 or 8:00-4:00 with no weekends or holidays; the position is onsite for the first 90 days with potential for a hybrid schedule thereafter. Responsibilities include managing prior authorizations, DME and infusion insurance approvals, addressing insurance denials, and coordinating care across the inpatient and outpatient continuum. The RN Coordinator will also play a key role in care coordination for the heart transplant patient and facilitating the transition from pediatric to adult care for heart transplant and heart failure patients.

Seeking Breakthrough Makers
Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

About the Job
Employee will provide clinical and administrative coordination to their program. Duties will include preparation of materials for clinic, maintenance and expansion databases, assisting with phone interactions with patients/families, coordination of studies, assisting in the preparation of grant proposals and research protocols, and various patient education and other administrative tasks.

What you will do

• Independently and without supervision provides oversight of administrative issues for clinics
  • Reviews patient schedule ahead of time and assembles all materials and records required by clinical staff for the clinic session; this includes pending lab results, radiology records, ophthalmology notes, etc. Review results and records from a clinical perspective to identify pertinent issues. Brings such issues to the attention of attending physician.
  • Obtains missing records, including from sources outside CHOP.
  • Follows up to obtain results of post-clinic studies for review by the clinical team.
  • Supervises scheduling process for patients: assists in triaging new patients for urgency; ensures that patients are assigned appropriate time slots; assists in assigning new patients/consults to appropriate providers; and works with clerical staff to ensure coordination for patients in need of multiple clinic visits (Neuro-Oncology, Ophthalmology, MRI, etc.). Supervises scheduler.
  • Coordinates transition of patients between the King of Prussia site and CHOP Main campus.
  • First contact for new patient referrals (obtains medical history, arranges for receipt of medical records/scans/etc., and reviews for eligibility for clinical trials and other clinical research protocols).
• Maintains and enhances database
  • Maintains database by updating patient demographic and clinical information regularly, accurately and independently.
  • Enters updated information following clinic visits in a timely manner.
  • Runs a variety of queries and reports from the database.
  • Maintains familiarity with the structure of the database and collaborates with Program personnel and Divisional computer specialists to enhance its scope and utility.
• Clinical Responsibilities
  • Calls families, gathers information, and provides medical advice (when appropriate) when triage nurse refers a phone call. Contacts or refers call to medical staff or advanced practice nurses when indicated.
  • Follows-up with families by phone when clinically indicated (e.g. after discharge from hospital).
  • Collaborate with medical staff and advanced practice nurses in patient care activities when possible.
• Coordination of studies and patient accrual
  • Tracking of patients and patient results.
  • Collection of data as required by protocol.
• Assist in the development of case report forms.
  • Identification and enrollment of appropriate patients on clinical studies.
  • Provide information and instructions to study participants.
  • Review informed consents with patients and families.
  • Be an active member of the investigative team in program studies.
  • Assists in the preparation of grant and foundation proposals
  • Assists in organizing grant materials according to the requirements of the funding source. Assembles materials for submission to Stokes and ultimately to the funding source in a timely manner.
  • With the assistant of the principal investigator and the Divisional administrator, investigates and resolves simple administrative questions about grant requirements and structure.
• Aid in establishment of studies
  • Write narrative descriptions and other forms necessary for IRB review and implementation of studies.
  • Review and edit data collection forms and consents.
  • Aid in writing of new studies and protocols.
  • Assist in designing study budgets.
• Education
  • Assisting in developing education materials for patients and families.
  • Lecture to nursing staff regarding program topics
  • Lecture at regional patient/family symposia.

Licenses and Certifications

• Registered Nurse (Pennsylvania) - Pennsylvania State Licensing Board - upon hire - Required or
• Registered Nurse (New Jersey) - New Jersey State Licensing Board - upon hire - Required

Education

• Associate's Degree Nursing Required
• Bachelor's Degree Nursing Preferred

Experience

• At least one (1) year Experience in a clinical research setting. Required or

Knowledge, Skills and Abilities

• Excellent clinical, organizational and communication skills.
• Knowledge of and ability to use standard computer programs.
• Knowledge of, or ability to learn, database programs, plus understanding of data management concepts.
• Basic understanding of academic, research and/or clinical setting.

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.
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SALARY RANGE:

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

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At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.