Temporary Recruiting Operations Manager, Career Success (UTemps)

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Position Open To:

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Earliest Start Date:

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Job Details:

Temporary assignments may be filled at any time. Only applicants selected to move forward in the hiring process will be contacted and provided with instructions for the next steps. Please do not contact us by phone or email to inquire about the status of your application. This temporary assignment is benefits-eligible and is anticipated to end on May 14, 2027. This assignment may transition to regular status.

The Recruiting Operations Manager keeps employer engagement running reliably at UT Austin. This role is responsible for day-to-day coordination, logistics, and platform operations, enabling the Employer Success team and college partners to focus on building employer relationships that matter. The right person is highly organized, follows through consistently, and takes pride in a well-run operation. They work from direction set by the Employer Success team, receiving intake, coordinating the appropriate resources, and ensuring projects and events are completed on time and to proper standards. This role reports to the Director of Recruiting Operations and works closely with the Employer Success team. It sits at the intersection of event coordination, platform operations, and team communications.

• Key Responsibilities: Employer Event Coordination - Coordinate logistics for employer-facing events including multi-college info sessions, recruiting visits, industry convenings, and on-campus activations working from intake provided by the Employer Success team and college partners - Manage space reservations across UT systems including Mazevo and other UT platforms, coordinating with facilities, building management, and campus partners - Coordinate collateral, signage, AV, catering, and staffing needs for employer-facing events - Serve as the operational point of contact for employer logistics questions and on-site needs during events - Maintain event checklists and standard procedures to ensure consistent, reliable execution - Communicate logistics details with employers, college partners, and internal stakeholders in a timely and professional manner - Track event outcomes and compile post-event data for reporting purposes.

• Platform Operations and Moderation Support - Review and moderate employer-submitted events, job postings, and contacts in 12twenty@Texas in alignment with UT policies and standards - Route requests to appropriate Career Service Offices when college designation applies - Support on-campus interview (OCI) coordination as part of the broader operational support scope - Maintain data accuracy within the platform and flag issues for follow-up with appropriate team members - Serve as an operational resource for employer and campus partner questions about the platform and recruiting processes Team Communications and Coordination Support - Manage and maintain internal communications channels including employer-facing Teams channels and shared coordination spaces, ensuring information is current and flows clearly - Support the coordination of cross-campus employer engagement efforts by keeping the appropriate people informed and connected - Maintain accurate records and contribute to weekly, monthly, and annual operational reporting - Support onboarding of new team members by maintaining current process documentation and checklists - Support the testing and adoption of automated workflows and tools as they are introduced by the team, helping ensure new processes work in practice and flagging issues for follow-up.

Bachelor's degree in business administration, communications, hospitality/event management, or a related field. Strong organizational skills with the ability to manage high-volume scheduling, logistics, and multiple concurrent deadlines - Excellent attention to detail and consistent follow-through on established processes and procedures - Professional communication skills with the ability to interact confidently with employers, staff, and students across multiple channels - Customer-service orientation with a proactive, problem-solving approach to resolving logistical issues - Ability to maintain accurate records and compile data for reporting purposes - Ability to work independently, prioritize effectively in a fast-paced environment, and adapt to shifting demands - Proficiency with Microsoft Office, including Excel, and virtual communication platforms.

Experience in recruiting coordination, career services, event planning, or administrative support - Familiarity with scheduling, space reservation, or customer relationship management (CRM) platforms (e.g., 12twenty, Mazevo, or similar tools) - Understanding of on-campus interviewing (OCI) processes or university-employer engagement - Experience coordinating across multiple stakeholders or routing requests in a multi-team environment - Experience triaging requests or managing workflows in a high-volume or ticketing-based setting.

$27

• Business casual attire

• Standard office environment

• 35 hours per week, M-F

• The role may flex in hours depending on recruiting season.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.