Graduate Program Administrator

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Monday-Friday, 8 am-5 pm

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

The Graduate Program Administrator will be responsible for communicating with faculty, staff and graduate students in regards to policies and procedures for graduate students. This position will advise faculty, staff and graduate students as needed throughout the student's progress to complete degree requirements. In addition to email, telephone and walk-in appointments, this position will monitor degree progress for students. Responsibilities include reviewing and maintaining accurate degree audits, assisting students and advisors with interpreting DegreeWorks, and ensuring timely updates to reflect academic progress.

In addition, this position will assist with admissions processing during peak application season and assist with processing forms for graduate students including format checks of electronic theses and dissertations. This position must use discretion and independent judgment with respect to clearance of graduate degrees. This position will work with a large volume of graduate students and must be able to perform quickly and pay attention to details.

The successful applicant will have excellent customer service skills and the ability to perform in a fast-paced office environment. Accuracy and attention to detail are essential. The applicant must have experience with Microsoft Office systems, including Microsoft Access and Microsoft Excel databases. Knowledge of DegreeWorks, Banner and Slate is desired.

Sitting for long periods of time.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Review and approve partial and full programs of study submitted via DegreeWorks. Troubleshoot DegreeWorks issues with departments and students. Answer emails related to DegreeWorks.

Assist with processing of forms for currently enrolled graduate students including degree objective changes, advisory committee forms, transfer of credit, comprehensive exams, admission to candidacy, exit exams, and final defense paperwork in accordance with Graduate School policies and program requirements.

Process format checks for electronic theses and dissertations. Must have knowledge of ETD guidelines. Must have basic editing skills.

Assist with clearing graduate degrees each semester. Must use discretion and judgement to determine degree completion. Must work quickly to clear degrees by the timeline set for degree clearance.

Assist admissions with tracking of new incoming applications, process transcripts and verifications of lawful presence documentation.

Assist with Graduate Commencement twice a year and Graduate School orientation once a year.

Various other tasks as assigned.