Academic Personnel Specialist (BLANK AST 4)

Under supervision of the Business Office Manager, provide high-level analytical and administrative support to the Chair of Nutrition Department. Independently prepare faculty merit, promotion, appraisals and all academic appointment dossiers. Facilitate faculty and all academic recruitments.

Apply By Date

07/15/2026 by 11:59 pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• H.S. Diploma or equivalent.
• Experience working in front desk operations including managing a multi-line phone system, scheduling meetings and maintaining calendars, and ordering supplies.
• Experience with academic personnel, human resources, recruitment and/or administration.
• Demonstrated experience researching and assessing information and making accurate decisions regarding policy.
• Experience using organizational skills to prioritize various administrative tasks, make informed recommendations, and work in the midst of frequent interruptions to meet established deadlines.
• Interpersonal, customer service and communication skills to effectively communicate and interact with diverse populations including faculty, university administrators, staff, students, and off-campus professionals.Working knowledge of PCs and software applications such as Word, Excel, and Outlook.

Preferred Qualifications

• Knowledge of processing Academic recruitment, appointment, appraisal, merit and promotion, and other relevant actions at the University or College level and knowledge with MyInfoVault (MIV), online voting system for merits/promotion actions, and AP RECRUIT.
• Knowledge of Federal/State policies and procedures governing the submission and maintenance of Agricultural Experiment Station projects.
• Demonstrated knowledge of University Policies and procedures related to Academic Personnel.

Key Responsibilities

• 75% - Academic Personnel
• 20% - Confidential Assistant to Chari, Vice Chair and CAO
• 5% - Academic Personnel Process Improvement

Department Overview

The Food Chain Cluster provides administrative and technical support to the multidisciplinary academic departments of Animal Science and Nutrition within the College of Agricultural and Environmental Sciences. The cluster serves more than 470 employees including 63 senate faculty, 73 academic federation members, 102 staff, 108 graduate student employees, 101 undergraduate students employees, and 26 postdoctoral scholars housed in more than 25 buildings. The Cluster supports state and extramural funds with expenditures in excess of $63M.This position is one of two in the Food Chain administrative cluster with responsibility for processing of all academic personnel actions. This position primarily supports and provides expertise to academic appointees affiliated with the Department of Nutrition, and serves in a back-up capacity to academic appointees affiliated with the Department of Animal Science. This position is solely responsible for providing executive administrative support to Nutrition's Department Chair and Vice Chair.

Department Specific Job Scope

Department contact for faculty and all academic leaves of absence. Administrative support to the department Chair, including meetings, maintaining calendars and drafting/editing correspondence. Provide back up support as-needed to the Nutrition department's front desk, and for academic personnel actions in the Animal Science department. Responsible for administrative portion of the Agricultural Experiment Station reporting as well as the annual reporting for department faculty. Work with Business Office Manager and department chair to track deadlines, resolve administrative issues with regard to academic personnel.

POSITION INFORMATION

• Salary or Pay Range: $34.25 - $44.54
• Salary Frequency: Hourly
• Salary Grade: 111
• UC Job Title: BLANK AST 4
• UC Job Code: 004725
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F 8a-5p
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This position is in an area where there is constant traffic and noise from telephone conversations, computer printers, students, visitors, delivery people, etc. Work overtime and occasional weekends as needed, often with short notice to meet operational needs.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-CB