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Academic Advising Coordinator, McKetta Department of Chemical Engineering in Cockrell School of Engineering

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
May 18, 2026
Job Posting Title: Academic Advising Coordinator, McKetta Department of Chemical Engineering in Cockrell School of Engineering ---- Hiring Department: McKetta Department of Chemical Engineering ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Academic Advising Coordinator for the McKetta Department of Chemical Engineering provides leadership and oversight for the department's academic advising and student support functions, ensuring effective delivery of services that promote student success. This role manages the advising unit, including supervision of staff, program development, and implementation of advising initiatives, while also overseeing course scheduling, curriculum processes, and key academic operations. The coordinator supports data-driven decision-making through reporting and program assessment and manages undergraduate academic support programs, including tutoring, peer advising, and student development courses. This position serves as a primary resource for students and faculty on academic matters, contributes to admissions and outreach efforts, and ensures compliance with university policies and accreditation requirements. Responsibilities Oversight of Advising Unit - Coordinate an advising unit and program including hiring, supervision, and performance management of undergraduate office and graduate office full-time staff. Responsible for program development and implementation, external communications, and accountability for meeting program objectives. Implement and manage academic advising programs, explore new models for effective delivery of academic advising, and manage more complex advising activities. Administration and oversight of department-level undergraduate research awards, scholarships, and cash prizes including coordination of the nomination and selection process. Course and Curriculum Management - Oversight of all phases of course scheduling, catalog updates, and course management. Prepare, collect, and disseminate academic information, oversee course instructor survey ordering and results management, final exam updates, textbook orders, grade submissions, process updates and audits in FaSET and submit approved catalog updates. Data Requests, Analysis, and Program Assessment - Provide statistics for standard reports and ad hoc information requests for program analysis. Monitor graduation rates and timelines and provide department leadership with student program data when needed. Oversee required accreditation and program assessment reports, including but not limited to: TracDat, American Board for Engineering and Technology (ABET), 18 Characteristics, and the Texas Higher Education Coordinating Board's (THECB) External Review. Manage Undergraduate Academic Support Programs - In conjunction with the Undergraduate Advisor, coordinate the McKetta Tutors and Graders program including recruiting new graders and tutors, recommending student assignments, and addressing performance concerns. Manage all aspects of the McKetta Peer Advisors program, including recruiting new students, training Peer Advisors, submitting appointment details to the department's HR Coordinator, and addressing performance issues. Provide course management for CHE 102 and programming to enhance ChE student life skills and career development. Student Support - Assists students individually with academic concerns, questions, registration issues, and connects students to available University resources. Faculty Support - Assist faculty members with various academic and administrative concerns and questions including but not limited to: grade changes, student issues, allegations of scholastic dishonesty, scholarship nominations, Q-drops, etc. Coordination of faculty advising including appointment sign up, hosting informational sessions for faculty advising, maintain faculty advising Canvas page, and providing training to new faculty advisors. Admissions and Outreach - Interact with various academic outreach functions, including but not limited to: New Student Orientation, Commencement, UT Girl Day, Parent's Weekend and their related activities. Serve on committees - Cockrell School Recruiting and campus-wide Admissions and Registration. Other related functions as assigned. Required Qualifications Master's degree plus six years of experience working with students in an academic capacity OR Bachelor's degree plus eight years of experience working with students in an academic capacity Strong organizational skills and attention to detail Ability to work both independently and as a part of a team Ability to interact professionally with staff, students, and the public Excellent verbal and written communication skills Strong decision-making and problem-solving abilities Tact, diplomacy, discretion, and sound judgment when working with students, faculty, and administrators Demonstrated experience with Microsoft Office Knowledge of UT academic policies and procedures Relevant education and experience may be substituted as appropriate. Preferred Qualifications Master's degree More than six years of experience working with students in an academic capacity Prior experience coordinating an undergraduate program, graduate program, or both Demonstrated commitment to promoting student success, including work with variety of student populations Experience supervising full-time staff and/or managing and training student employees Proven ability to show initiative and exercise good judgement Exceptional organizational and time management skills Proficiency with UT course management and student information systems, including Advisor's Toolkit, EASI, GSIS, NRRECS, Class Manager, CIM, CIS Request Systems, FaSET, Grade Reporting system Salary Range $65,000+ depending on qualifications Working Conditions Work is performed in a standard office environment. Repetitive use of keyboard at workstation. Some weekend, evening and holiday work Work Shift Standard business hours are Monday - Friday 8:00 a.m. to 5 p.m. Work outside of normal business hours may be required on an occasional basis during peak times Required Materials Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.