Clerical Assistant 3

Are you looking for a career where your attention to detail and organization will be valued and appreciated? Look no further than the Pennsylvania Game Commission. We are searching for a Clerical Assistant 3 to join our Northeast Regional Office to support important office operations. This position gives you the opportunity to work with the public, manage records, and help staff complete daily tasks. Take your career up a notch with our dedicated team of professionals!

In this role, you will be supporting the Northeast Regional Office by greeting the public, preparing documents, as well as managing purchasing and inventory tasks. You will have the opportunity to assist staff with clerical needs for a variety of programs. As a Clerical Assistant 3, you will perform the following duties:

• Public Assistance: Provide information to visitors, answer questions, and issue licenses and publications
• Document Preparation: Type reports, forms, letters, and news releases with accurate formatting and grammar
• Purchasing Support: Process purchase card transactions, verify invoices, and maintain supply inventory
• Record Management: Scan statements, update files, and keep office and equipment records organized
• Financial Processing: Handle payments, review invoices, and follow procedures for bill processing
• Office Coordination: Assist staff with reports, spreadsheets, inventory tasks, and general office duties

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 40 hours per week
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.