New

Property Materials Manager Event & Fleet Services

Maricopa Community College district
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
United States, Arizona, Phoenix
May 14, 2026
Property Materials Manager Event & Fleet Services Job ID: 322702 Location: Phoenix College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $56,202.00 - $73,062.00/annually, DOE Grade 115 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Campus Statement Situated in central Phoenix, Arizona, Phoenix College (PC) welcomed its inaugural class of students on September 13, 1920. A comprehensive community college with over 17,000 students and more than 150 degree and certificate programs, including two bachelor's degrees, Phoenix College embraces a student-centered approach to ensure quality teaching and learning. PC is a designated Hispanic Serving Institution (HSI) and is nationally recognized with the Seal of Excelencia. In 2025, PC was named as one of the top 16 community colleges in the nation as a Most Promising Place to Work by the National Institute for Staff and Organizational Development (NISOD). Join our top-tier faculty and staff as we innovate and lead in higher education. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules Employee Health & Wellness Programs: District-Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program and Support Groups Employee Assistance Program (EAP) Sight-On-Site Eye Care Services Pre-Retirement Planning Events Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Property and Materials Manager oversees event execution, fleet services, and property rental operations across multiple Phoenix College locations. Physically manages and coordinates multi-department events, including commencement and large-scale ceremonies, with regular evening and weekend availability for special events. Supervises and maintains ultimate accountability for rental agreement preparation, terms negotiation, and room space scheduling, while serving as backup for these functions during staff absences. Administers the fleet booking and rental process and collaborates closely with departmental staff to maintain continuity across all rental, fleet, and event functions. Essential Functions 45% - Plan, manage, and execute multi-department events and programs, including commencement and large-scale ceremonial events Coordinates and oversees college-wide events on site from setup through breakdown; manages all on-site components of commencement planning and execution, including staging, setup, and breakdown Oversees event logistics such as space preparation, equipment placement, vendor coordination, and day-of troubleshooting; coordinates complex logistics for large-scale events, including ceremonies, convocations, and institutional celebrations Serves as the primary on-site point of contact during events, ensuring successful delivery for internal and external stakeholders Manages vendor relationships and procurement of furniture, fixtures, and equipment for special events Evening and weekend coverage required for special events 20% - Supervises and maintains accountability for rental agreement operations; oversees contract lifecycle management systems and processes Provides direct supervision over the preparation of rental agreements, negotiation of terms, and scheduling of room space for internal and external clients Reviews and approves rental contracts, pricing structures, and facility usage decisions to ensure alignment with institutional policies Serves as backup to perform rental agreement functions during staff absences, maintaining full working knowledge of all procedures Utilizes Contract Lifecycle Management (CLM) systems to track, monitor, and manage event, rental, and fleet-related contracts; ensures compliance with contractual terms and institutional policies Maintains accurate documentation and digital records of all agreements 15% - Administers fleet booking and rental operations Manages the fleet booking and rental process, including vehicle scheduling, availability tracking, and customer coordination Develops and maintains fleet usage procedures and ensures compliance with institutional policies Monitors fleet inventory, maintenance schedules, and utilization to support operational efficiency 10% - Supervises the work of staff Conducts performance evaluations and coordinates training for event and fleet support staff Identifies training needs and oversees staff development and mentoring Implements hiring, discipline, and termination procedures as needed 10% - Tracks operational data and prepares regular reports; manages and administers budgets and expenditures related to events and fleet operations Develops and maintains tracking systems for fleet usage, event metrics, and facility utilization Prepares regular analytical reports for leadership on operational outcomes Monitors and reports on budget performance and resource allocation; identifies resource needs and makes recommendations for budget allocations Develops and monitors departmental budgets for events and fleet operations Ensures fiscal responsibility and cost-effectiveness in all operations Minimum Qualifications Bachelor's degree from a regionally accredited institution in business administration or public administration and five (5) years of experience in administrative operations associated with the delivery of property and materials services, procurement contract negotiations, and project management that includes two (2) years of supervisory experience. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications Experience overseeing or administering internal and external space rental operations Experience using a Contract Lifecycle Management system (e.g., Maricopa's CLM or similar) Experience physically managing and executing multi-department events, including evening and weekend coverage Experience planning and managing commencement or large-scale ceremonial events Experience managing fleet booking, vehicle scheduling, or rental logistics Experience tracking data and preparing regular reports One (1) year of full-time, relevant MCCCD experience within the previous two (2) years Special Working Conditions MCCCD does not sponsor individuals for any type of work visa Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving May be required to work at multiple sites or locations Monday - Friday, 8 am - 5 pm. Work Schedule Varies; may be required to work evenings and weekends May be required to lift or carry up to 25 lbs ADA AND OTHER REQUIREMENTS Positions in this class typically require: typing, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Working Conditions: Work is routinely performed in an indoor office environment. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at adasupport@domail.maricopa.edu MCCCD is an Equal Opportunity Employer. Posting Close Date Apply on or before 5/14/26 to be considered. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.erp.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322702&PostingSeq=1 jeid-7ffab691dd46fe4da59798a3c7c0f9d9