New

Distribution Administrative Assistant

ALMAC Group
life insurance, 401(k)
United States, North Carolina, Durham
4238 Technology Drive (Show on map)
Apr 03, 2026
Almac Group is currently seeking a Distribution Administrative Assistant for our Durham, NC location. The Distribution Administrative Assistant is responsible for carrying out administrative duties relevant to the Distribution department for regular tasks such as attendance, reports and record keeping. Responsibilities include but are not limited to: Provide complete orders from the Distribution office to the Distribution floor as needed throughout the day (hourly) to ensure orders are processed in a timely manner to meet the expected dispatch dates. Maintain any necessary databases or spreadsheets, including but not limited to Distribution reports, Almac POD shipper reports, Stop Shipment report and KPI's, etc. Act as a TSA Representative to assist with the completion of TSA applications for NC Site, TSA audits, Quarterly TSA self-audits, maintain NC Site training and filing of TSA documentation. Update the TSA Screening Log numbers weekly. Monitor Proof of Receipts via email and/or fax and escalate to DC Group to update COSMOS as needed. Download and save temperature data to initiate an IS ticket to have the temperature data uploaded into Temp EZ as required. Access the internal exception report daily for any outstanding receipt transactions and proof of receipts. This will include updating COSMOS as needed. Assist with ad-hoc assignments requested by the Distribution Manager. Qualifications: Required Experience / Education: HS Diploma/ GED Up to 1 year or more in a professional office or administrative role. Pharmaceutical or Distribution experience preferred. Good PC skills and knowledge of Microsoft Word What can Almac Group offer you? Medical, Vision & Dental benefits from the 1^st of the month following start date 20 days PTO per year, accrued monthly following start date 12 holidays per year Company paid Long and Short-term disability along with Life Insurance 401k company contribution Professional development programs/ continuous learning opportunities Want to see our latest job opportunities? Follow us on LinkedIn Almac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We are a privately owned organization that has organically grown over 50 years now employing over 7,500 highly skilled personnel worldwide. Our US Headquarters is located at Souderton, PA with additional operations scattered around the US and Europe. 'Partnering to Advance Human Health' is more than just a tagline - it is our way of life. Embracing diversity is at the heart of enhancing Almac Group's unique culture and reflects our fundamental belief that all people deserve equality, inclusivity and the opportunity for advancement. We are committed to cultivating a welcoming, supportive, and inclusive environment for all. Together, we will build on the strength in our diversity and deliver exceptional solutions to advance human health globally. RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role through our portal. Candidate Resumes/CV's not submitted through our portal or directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation. Almac Group, Inc. is an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled - Proudly embracing diversity in all of its expressions. EEO is the Law EEO is the Law GINA Supplement Almac provides reasonable accommodations to people with disabilities who need assistance completing the application process. Please email us at ADARequest@almacgroup.com to request assistance. What can Almac Group offer you? Medical, Vision & Dental benefits from the 1^st of the month following start date 20 days PTO per year, accrued monthly following start date 12 holidays per year Company paid Long and Short-term disability along with Life Insurance 401k company contribution Professional development programs/ continuous learning opportunities Want to see our latest job opportunities? Follow us on LinkedIn Almac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We are a privately owned organization that has organically grown over 50 years now employing over 7,500 highly skilled personnel worldwide. Our US Headquarters is located at Souderton, PA with additional operations scattered around the US and Europe. 'Partnering to Advance Human Health' is more than just a tagline - it is our way of life. Embracing diversity is at the heart of enhancing Almac Group's unique culture and reflects our fundamental belief that all people deserve equality, inclusivity and the opportunity for advancement. We are committed to cultivating a welcoming, supportive, and inclusive environment for all. Together, we will build on the strength in our diversity and deliver exceptional solutions to advance human health globally. RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role through our portal. Candidate Resumes/CV's not submitted through our portal or directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation. Almac Group, Inc. is an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled - Proudly embracing diversity in all of its expressions. EEO is the Law EEO is the Law GINA Supplement Almac provides reasonable accommodations to people with disabilities who need assistance completing the application process. Please email us at ADARequest@almacgroup.com to request assistance.