Payroll Administrator

Position Description:

The Payroll Administrator provides administrative and operational support to a complex, multi-company payroll function. This role supports payroll activities related to timekeeping, employee records, garnishments, benefits, and payroll taxes for Goodwill of the San Francisco Bay, Goodwill of Central & Northern Arizona and its affiliated entities. The position focuses on payroll coordination, documentation, and administrative support rather than payroll processing responsibilities.

Essential Duties and Responsibilities:

• Monitor submission of approved timesheets and review and validate payroll-related data, including timekeeping records, earnings, deductions, and tax information, to support accurate data transfers between timekeeping systems and payroll services.

• Support employees with their payroll records, including tax elections, and direct deposit information.

• Assist with daily payroll-related data entry and administrative transactions.

• Track payroll deadlines, compliance calendars, and required documentation.

• Respond to employee inquiries regarding pay, deductions, and payroll policies in a professional and timely manner.

• Partner with Human Resources to support onboarding, terminations, job changes, and leave-of-absence administration.

• Provide research and administrative support by compiling reports, correspondence, and documentation requested by leadership or governmental agencies.

• Collaborate with internal departments to support operational and business needs.

• Assist with administration of garnishments, tax levies, and child support orders.

• Maintain confidentiality of payroll and employee information at all times.

• Ensure payroll activities align with company policies and applicable regulatory requirements.

• Maintain regular and reliable in-person attendance.

• Support organizational change initiatives and process improvements as needed.

• Model organizational core values, including Trust, Collaboration, Engagement, Ownership, and Innovation.

• Perform other related duties as assigned.

Minimum Qualifications (Education, Experience, Skills):

• High school diploma or equivalent experience preferred.

• Experience in payroll administration, accounting, accounts payable, human resources, finance, business operations, or equivalent work experience.

• Experience supporting payroll operations in a high-volume environment (1,500+ employees) preferred.

• Experience with payroll and HRIS systems such as ADP and Workday preferred.

• 2-3+ years of payroll or payroll administrative support experience preferred.

• Strong proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

• Demonstrated analytical and problem-solving skills with the ability to work effectively with data.

• Strong organizational and project coordination skills with attention to detail and accuracy.

• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.

• Effective written and verbal communication skills.

• Ability to build collaborative working relationships with leadership, peers, and cross-functional teams.

• Professional customer service mindset.

• Ability to handle sensitive and confidential information with discretion.

• Proficiency in reading and speaking English.

• Ability to pass a background check and drug screen, where applicable for position

Reasonable Accommodation Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following:

• 5 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays
• These are just a few highlights of our key benefit offerings!

Become a valued member of an organization where good work meets community impact. Our mission is: Empowering Individuals, Strengthening Families, and Building Stronger Communities. Goodwill provides no-cost career development, training, and education services to help individuals build a better life for themselves and their families. Our core values are Trust, Collaboration, Engagement, Ownership, and Innovation. Everything we accomplish as a team is centered around these core values. Together, we create an inclusive and welcoming environment for each other. With stores conveniently located near you, you can work for a company where team strength and success are valued and encouraged. Join our team and gain opportunities for job growth at Goodwill and beyond.

Goodwill of Central and Northern Arizona is an equal opportunity employer. Qualified individuals seeking employment are considered without regard to race (including traits associated with race, e.g., hairstyles), color, religion, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, disability, military status, age, genetic information, or any other category protected by applicable federal, state and local fair employment practice laws.

Individuals with a disability may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or state or local laws. Please contact Goodwill of Central and Northern Arizona at 1-833-624-0920 option 6 or leaves@goodwillaz.org if you need assistance or an accommodation due to a disability as defined by the Americans with Disabilities Act.

For questions about your application or employment with Goodwill of Central and Northern Arizona, please contact our Candidate Support Line at 1-833-624-0920, option 5.

PHISHING SCAM WARNING: Goodwill of Central and Northern Arizona/Goodwill Industries of Monocacy Valley, Inc. ("GCNA/GIMV") are among several companies recently made aware of a phishing scam involving con artists posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making artificial job offers in order to collect personal and financial information from unsuspecting individuals. Please note that GCNA/GIMV only use company email addresses, which contain "@goodwillaz.org" or @gimv.org", to communicate with candidates via email. The company also uses secure tools on our website to receive data from applicants and would never ask them to submit their personal banking information to apply for an open job. If you are contacted by someone about an open job at GCNA/GIMV, please verify the domain of the sender's email address and that they are asking you to apply on this website. If you believe you have been a victim of a phishing scam, please visit the Department of Homeland Security's Cyber Smart website (https://www.cisa.gov/be-cyber-smart/campaign) to learn how to report it.