Coordinator, Administrative Support

MAKE STRATEGY A REALITY | ACCELERATE YOUR GROWTH | CHOOSE YOUR PATH

As the world's leading change and transformation consultancy, we're helping businesses move from strategy to reality by taking a pragmatic and practical approach to build solutions that last.

We're seeking a Part-Time Administrative Assistant Coordinator in our Portland, OR office to help us take vision to value and create lasting impact.

YOU WILL:

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  Directly supports Vice President at lease at a 4:1 ratio.

  
  
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  Manages all calendars to include scheduling, coordinating meetings, room set up, conference calls, catering needs, etc.

  
  
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  Coordinates all details and logistics for domestic/international travel, hotel, car rental, client visits and itinerary.

  
  
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  Submits weekly expenses and reconciliation of NH American Express Corporate Card.

  
  
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  Assists with special projects, presentations, and analytics as needed.

  
  
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  Supports other Team EAs when on vacation, illness, or in training.

  
  
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  Provides receptionist coverage.

  
  
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  Collaborate with HR with onboarding new hires - Day One events.

  
  
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  Supports staff as needed with planning events as they relate to executive attendance and involvement.

  
  
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  Typing, formatting, and creating documents including meeting notes and follow up proposals.

  
  
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  Monitor, manage, and respond (if appropriate) to email, voicemail, and other written/printed correspondence.

  
  
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  Manage marketing collateral.

  
  
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  Maintain and track office equipment (i.e. printers, copiers LCDs).

  
  
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  Liaison with Building Management.

  
  
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  Maintain security system and access cards.

  
  
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  Manage onsite parking.

  
  
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  Ticket management for clients and consultants (i.e. Hockey, Baseball, Basketball).

  
  
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  Create announcements and order gifts for employees.

  
  
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  Arrange courier deliveries.

  
  
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  Provide administrative office back up where needed.

  
  

IDEALLY, WE'D LIKE:

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  Maintain attention to detail, completing multiple or repetitive tasks. Demonstrates a serious commitment to accuracy and quality while meeting goals or deadlines

  
  
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  Have superior organizational skills. Can create and maintain organizational procedures/systems.

  
  
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  Thrives in an environment of rapid change and easily handles shifting priorities

  
  
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  Proficiency with Microsoft Office applications - Outlook, Word and Excel

  
  
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  Strong multi-tasking skills

  
  
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  Must be self-motivated, takes initiative, and work with minimal guidance or supervision

  
  
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  Team player with excellent customer service skills

  
  
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  Associate or Bachelor's Degree preferred

  
  
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  Prior experience working in a consulting or services environment preferred

  
  

Applicants must be authorized to work in the United States, without the need for visa sponsorship by North Highland. Work visa sponsorship will not be provided, either now or in the future, for this position.

North Highland is an equal opportunity employer, and we adhere to all applicable laws and regulations to ensure a fair and equitable workplace. All qualified applicants will receive fair and impartial consideration without regard to race, color, sex, gender identity, religion, national origin, age, sexual orientation, disability, veteran status, or any other characteristic protected by law. We handle all information in accordance with local privacy standards and maintain strict confidentiality.