Senior Procurement Officer (Salary)

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

The Chandra Family Department of Electrical and Computer Engineering is the largest department in the Cockrell School of Engineering with more than 2,500 students and 80 faculty. Our outstanding faculty bring state-of-the-art research, development, and design experience into the classroom, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

The Senior Procurement & Inventory Specialist provides advanced administrative and operational support for departmental purchasing, inventory management, and financial processing. This role ensures compliance with University and State purchasing policies, supports faculty and student program needs, and serves as a key liaison between the department, central purchasing units, and external vendors.

Procurement & Purchasing Operations (Primary Function - 55%)

• Performs procurement of supplies, materials, equipment, software, and services using approved University purchasing methods.

• Coordinates purchasing activities for departmental teaching laboratories and special project teams, including Capstone Industry, Entrepreneur, FYDE, IoT, and Honors teams; monitors and maintains budget balances as requested.

• Serves as a resource to faculty, staff, and students regarding purchasing procedures, order status, and policy requirements.

• Researches and resolves issues related to outstanding orders, exchanges, returns, and vendor credits.

• Collaborates with endusers and vendors to ensure accuracy of orders, and negotiates pricing when appropriate.

• Acts as liaison between the department, the University Purchasing Office, and external vendors to fulfill procurement needs.

• Prepares purchase orders and related correspondence, including requests for bids, order modifications, and cancellations.

• Maintains accurate and complete purchasing documentation in compliance with UT Austin and State regulations.

Financial Processing & ProCard Administration (20%)

• Processes invoices for purchase orders and services that fall outside standard delivery or traditional Accounts Payable methods.

• Maintains and reconciles departmental ProCards; completes monthly VP7 documentation for assigned cards.

• Ensures accuracy and compliance with University financial policies and audit requirements.

Inventory Management & Asset Control (20%)

• Oversees departmental inventory processes, including annual physical inventory and reconciliation of assets.

• Coordinates the transfer and disposal of surplus equipment in accordance with University policies.

• Responds to auditor inquiries and prepares documentation related to inventory records.

• Manages departmental phone inventory and annual phonerelated ordering processes.

• Maintains accurate inventory records and ensures compliance with asset management guidelines.

Training, Communication & Departmental Support (5%)

• Trains departmental personnel on purchasing procedures, procurement systems, and compliance requirements.

• Provides guidance and assistance to resolve procurement and financial process issues.

• Performs shipping and mailroomrelated duties as assigned.

• Completes other related functions as assigned.

• Bachelor's degree and a year of experience in purchasing, procurement, inventory management, accounting, or administrative operations; or high school graduation/equivalent and five years of related experience.

• Demonstrated knowledge of UT Austin or State of Texas purchasing policies, or the ability to learn them quickly.

• Experience using enterprise resource systems (e.g., Workday, PointPlus, FRMS, UT Market, document repositories, or comparable procurement/financial platforms).

• Proficiency in recordkeeping, documentation, and compliancedriven workflows.

• Strong communication and customer service skills with the ability to interact effectively with faculty, staff, students, vendors, and central administrative units.

• Ability to interpret and apply policies, resolve issues independently, and manage timesensitive tasks with accuracy and attention to detail.

• Demonstrated ability to work both independently and collaboratively in a fastpaced environment.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree and more than two years of experience in purchasing, procurement, inventory management, accounting, or administrative operations.

• Experience working in a highereducation procurement or inventory environment, particularly within the UT System.

• Advanced knowledge of UT Austin purchasing systems, including UT Market, Workday Procurement, eInvoice, and ProCard reconciliation processes.

• Experience negotiating pricing, supporting bid processes, or working with contracted vendors.

• Experience with asset management, annual inventory workflows, surplus transfers, or audit support.

• Familiarity with laboratory, engineering, or technical equipment purchasing.

• Experience training staff or end users on procurement processes or financial systems.

• Strong analytical skills, including the ability to track budgets, monitor expenditures, and interpret financial data.

$57,000 + depending on qualifications

• May work around standard office conditions.
• Repetitive use of a keyboard and extended time at a computer workstation.
• Lifting, bending, and moving of materials, packages, or equipment required for inventory management, shipping, receiving, and surplus preparation.
• Use of manual dexterity for equipment tagging, handling inventory items, and processing documentation.
• Walking between department offices, labs, storage locations, receiving areas, and campus facilities.
• Occasional need to meet deadlines with shifting priorities in a fastpaced environment.
• May require occasional work outside standard business hours during peak purchasing cycles, fiscal yearend inventory, or urgent procurement needs.

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.