Admin Support Specialist

Monday - Friday during business hours

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

The mission of the School of Social Work is to advance equity, transform systems, improve lives. The School's curriculum supports the mission and recognizes the uniqueness of the region served, including concerns for disadvantaged, vulnerable, and oppressed individuals, families and communities. Classes provide rigorous and evidence-based content, and give students the opportunity to explore theory, learn intervention skills and engage in challenging dialogue with colleagues.

The Administrative Assistant for the Global Engagement Office provides high-level administrative, logistical, and operational support to advance the school's global partnerships, programs, and initiatives. This role serves as a central coordination point for faculty, staff, students, and international partners, ensuring smooth operations across global activities, travel, events, and communications. The ideal candidate is highly organized, detail-oriented, culturally responsive, and comfortable working in a fast-paced, globally connected academic environment.
Key Responsibilities
Administrative & Operational Support
* Provide comprehensive administrative support to the Global Engagement Office leadership and staff, including calendar management, scheduling meetings across time zones, and preparing agendas and materials.
* Manage office workflows, track deadlines, maintain records, and support compliance with university and funding requirements.
* Serve as a first point of contact for internal and external stakeholders, including international partners, visiting scholars, and campus units.
Global Programs & Travel Coordination
* Coordinate logistics for international travel, delegations, and visiting scholars, including itineraries, visas, invitations, reimbursements, and travel documentation in accordance with university policies.
* Support global immersion programs, international exchanges, and partnership activities by tracking participation, timelines, and deliverables.
* Assist with onboarding and hosting international visitors, including scheduling, space reservations, and event logistics.
Events, Meetings, & Communications
* Support planning and execution of global events such as lectures, workshops, symposia, and partnership meetings (virtual and in-person).
* Prepare and distribute communications, including emails, agendas, related to global initiatives.
* Maintain organized digital filing systems for global agreements, MOUs, awards, and program documentation. Financial Support
* Assist with routine financial processes such as tracking expenditures, processing invoices, reimbursements, and purchase requests related to global activities.
Data, Tracking, & Reporting
* Maintain databases and spreadsheets related to global partnerships, awards, faculty engagement, student participation, and events.
* Assist with compiling information for annual reports, impact summaries, and internal or external reporting.
This posting is for an Administrative Support Specialist temporary position. This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station. The Administrative Support Specialist will complete administrative tasks for the Global Engagement Office with the School of Social Work. This position will administratively support the Associate Dean of Global Engagement, Assistant Director of Global Engagement, and other key team members. Responsibilities include following program policies and procedures and using software and systems, manage communication, prepare, file, and maintaining records and documents, ordering supplies and overseeing the office and operational needs, inputting data accurately to maintain databases and spreadsheets, supporting travel logistics, scheduling needs of the Global Engagement Office to include coordination across the School of Social Work and across institutions, and completing financial processing. In addition, the Administrative Support Specialist may help with event planning by serving as the point persons for planning, logistics, and implementation of all Global Engagement Office events.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

* Experience in higher education, international programs, or a research environment.
* Strong organizational skills with the ability to manage multiple priorities simultaneously.
* Excellent written and verbal communication skills.
* Proficiency with collaborative platforms (e.g., SharePoint Outlook, Word, Excel, and TEAMS ).
* Demonstrated ability to work effectively with diverse individuals across cultures and time zones.

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If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.