Real Estate Officer 3

#CA-DS

Under the general direction of the Manager for Real Estate Management, the Real Estate Officer 3 is recognized as a technical leader with a high degree of knowledge and expertise in property and facilities administration. This position manages the day-to-day and long-term administration of UC Davis Health's multi-million-dollar leased portfolio, including processing and reconciling rents, taxes, operating expenses, project costs, and one-time charges. The role requires frequent interaction with campus Real Estate Services, landlords, tenants, and internal stakeholders to resolve complex property-related issues, support lease negotiations and amendments, and ensure the financial and operational integrity of the portfolio.

In addition to financial and lease management, the position provides leadership in compliance and program oversight, including the Fire Life Safety program for leased properties. The incumbent reviews and tracks required documentation, identifies and monitors deficiencies, develops and coordinates interim life safety measures, and ensures corrective actions are implemented in collaboration with landlords and service providers.

The Real Estate Officer 3 also provides oversight of the work order process, ensuring accurate coding, timely resolution, and compliance with institutional and regulatory standards. Operating with a high degree of independence, the position develops and implements strategies, policies, and quality control measures that advance the effective use of UC Davis Health facilities while maintaining compliance with Joint Commission, CCS, Title 22, and other applicable codes and regulations.

Apply By Date

2/5/2026 at 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in Business, Facilities Management, Real Estate, Construction, or a related field; OR an equivalent combination of education, certification, and progressively responsible experience in property, facilities, or real estate management. (Examples include a current California contractor's license, RPA/CPM certification, or 5+ years of directly related experience.)
• Experience processing and tracking financial transactions linked to leases, such as rent, operating expenses, taxes, and project-related charges.
• Working knowledge of lease agreements, landlord and tenant responsibilities, and basic real estate administration in a healthcare, university, or institutional setting.
• Experience coordinating compliance activities such as fire life safety documentation, inspections, or facility-related regulatory requirements, including tracking deficiencies and supporting corrective actions.
• Familiarity with building systems (e.g., HVAC, electrical, plumbing) sufficient to interpret maintenance responsibilities and communicate with landlords and service providers.
• Experience reviewing work orders, verifying account coding, and following institutional financial procedures.
• Strong organizational and time-management skills with the ability to coordinate multiple assignments, meet deadlines, and adjust to changing priorities.
• Effective verbal and written communication skills, including the ability to interact with landlords, departments, and internal partners with professionalism and discretion.
• Proficiency using Microsoft Office Suite (e.g., Outlook, Excel, Word, Teams, PowerPoint) to prepare reports, track data, and communicate with stakeholders.
• Ability to work independently under general direction, apply sound judgment, and maintain confidentiality in a complex operational environment.

Preferred Qualifications

• Professional certification in real estate, property, or facilities management (e.g., RPA, CPM, FMP), or progress toward certification.
• Academic Medical Facility experience.
• Experience working in a public-sector, higher education, or healthcare real estate environment.
• Experience coordinating with architects, inspectors, engineers, contractors, or regulatory agencies.
• Experience supporting or maintaining compliance or inspection programs across multiple leased facilities.
• Familiarity with UC policies or other large institutional procedures related to leasing, finance, contracting, or compliance.
• Knowledge of regulatory standards such as Joint Commission, Title 22, ADA, NFPA, NEC, or California Building Code.

Key Responsibilities

• 60% - Lease Administration and Property Coordination
• 40% - Compliance Coordination and Program Management

Department Overview

Real Estate Development and Management (REDM), within the Facilities Planning and Development Division, is responsible for the planning, oversight, allocation, and management of UC Davis Health's extensive lease portfolio, serving as both tenant representative and landlord.

POSITION INFORMATION

• Salary or Pay Range: $3,276.00 - $6,027.20
• Salary Frequency: Biweekly
• Salary Grade: Grade 23
• UC Job Title: REAL ESTATE OFCR 3
• UC Job Code: 005677
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): AM
• Location: Alhambra Cannery (HSP051)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks