Financial Services Coordinator

The Financial Services Coordinator supports the organization's financial operations by performing and coordinating day-to-day accounting and financial tasks. This role is responsible for low- to mid-level accounting functions including accounts payable, accounts receivable, billing, cash receipts, and financial reporting support. The Financial Services Coordinator also assists with budgeting, forecasting, and serves as a key liaison to the organization's third-party accounting firm.

ESSENTIAL DUTIES (FUNCTIONS) include the following:

Billing/Accounts Receivable

• Enters and maintains billing and customer data.
• Prepares and processes routine billing, including contract, grant, and private pay billing.
• Records and deposits cash receipts into bank.
• Records electronic deposits.
• Posts payments and reconciles receivable activity.
• Monitors accounts receivable and assists with collections.
• Maintains billing documentation and compliance.

Accounts Payable

• Processes accounts payable transactions.
• Reviews invoices for accuracy and proper coding.
• Processes employee expense reimbursements.
• Coordinates agency credit cards and assists with credit card reconciliations.
• Assist Human Resources with payroll processing, including 401k uploads to vendor portal.

General Accounting

• Prepares basic journal entries and reconciliations as assigned.
• Assists third party accounting firm with month-end and year-end close.
• Prepares and maintains agency cost allocation schedules based on actual usage or square footage (e.g., building, vehicle, and maintenance costs).
• Coordinates quarterly time studies for exempt employees and prepares supporting salary and FTE allocation documentation as directed.
• Assist with monitoring agency bank accounts.
• Reviews monthly financial statements with President.
• Informs President of areas of concern on perceived irregularities related to finances.
• Coordinates and serves as the internal liaison for the annual external audit, including compiling data, reports, correspondence, and other documentation required for audit and review activities.
• Supports budget preparation and forecasting.
• Prepares special financial reports when requested.
• Maintains financial records per retention policies.
• Assist with mail distribution, as needed.
• Participates in assigned meetings, professional development, and training as required.
• Performs other duties (or functions) as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree in Accounting, Business or related field preferred, OR Associate's Degree in Accounting, Business or related field with two (2) years of experience OR a high school diploma, GED, or HSED with a minimum of four (4) years of equivalent accounting experience (preferably in a non-profit environment) is required.
• Nonprofit or medical billing experience preferred.
• To be eligible for mileage reimbursement, must have proof of insurance AND meet the requirements of the Employee Driving Policy
• A Criminal Background Check must meet the requirements of the State of WI licensure for day programming.
• A Credit Check is required for this position.

Specialized Skills/Abilities/Knowledge:

EQUIPMENT USED/MACHINERY REQUIRED TO OPERATE:

Includes, but is not limited to:

• Telephone
• Computer
• Copy Machine
• Calculator
• Fax Machine
• Scanner

PHYSICAL DEMANDS: