Contracts Manager

Company Overview

Pantheon Data (a Kenific Holding company) is a private, small business based in the Washington, DC, area. Pantheon Data was founded in 2011, initially providing acquisition and supply chain management services to the US Coast Guard. Our service offerings have grown in the past ten years, including infrastructure resiliency, contact center operations, information technology, software engineering, program management, strategic communications, engineering, and cybersecurity. We have also grown our customer base to include commercial clients. The company has used this experience to expand our service offerings to other agencies within the Department of Homeland Security (DHS), the Department of Defense (DoD), and other Federal Civilian Agencies.

Position Overview

Pantheon Data is seeking a Contracts Manager to establish the highest-level contract strategy and drive implementation of strategic contract opportunities with the most significant impact to the company. This includes having experience with Federal Acquisition Regulation (FAR) and DFAR guidelines, contract/subcontract, procurement related expertise, and applying it to a variety of Technology related Services and Products that flow through the company, while working closely with the internal team (Executive Management, Program Managers, Account Manager or Business Developer, Operations, Project Controller, etc.). The Contracts Manager will manage and administer U.S. Federal government contracts/subcontracts, and provide guidance to Senior Leadership regarding contractual requirements, IAW the FAR/DFARs/and other applicable Federal Government regulations.

Responsibilities

• Administer, issue, review, and execute Contracts, Subcontracts, Teaming Agreements, Non-Disclosure Agreements, and Consultant Agreements, etc.
• Evaluate contract and/or subcontract awards and modifications, identify risks, and provide recommendations for management approval.
• Coordinate with technical teams to communicate contractual obligations and new or changed requirements, to include interpretation and communication of applicable contract requirements and regulations.
• Setup and maintain all contract information in the company systems.
• Advise Management on changes, modifications, and regulations; and Distribute Contract/Subcontract modifications to stakeholders.
• Manage GSA schedule to include, but not limited to, submitting proposal and/or modification packages, updates to schedule terms and conditions, maintaining current approved price list, and preparing for/participating in GSA schedule audits/reviews.
• Manage and execute contract and subcontract closeouts. Support development of proposals and business development activities, as needed.
• Work with team members to support back-office operations and program/project management needs, as needed.
• Review proposal documents to ensure compliance with federal regulations, directives, laws, statutes, and contracting policies as well as compliance with RFP/RFQ requirements (e.g., management approach, reps and certs, etc.).
• Business Registrations and Reporting: Assist with preparing and submitting accurate company registrations [Small Business registrations, company reps and certs, etc. (when due) in a timely manner; attention to detail is key.
• Keeps management informed by reviewing and analyzing contract/subcontract terms and conditions, company insurance(s), costs analysis, summarizing information; identifying trends as needed.
• Assure adherence to Quality Assurance policies, standards, and procedures; measuring results against standards; making necessary adjustments.
• Administrative tasks to support goals assisting with making sure that a company's support activities are running smoothly and consistently.
• Completes operational requirements by scheduling and working with Management and customers; following up on work results.
• Participates as needed in special company projects, as needed.

Required Skills and Experience

• Bachelor's degree in Business, or a related field (or equivalent 7+ years relevant years of experience)
• 7+ years professional experience in all facets relative to Federal Contracts/Subcontract, Management/Administration, and the above tasks
• 7+ years Knowledge and experience working the FAR/DFAR and other applicable Federal guidelines and policies
• Administrative Management, Attention to Detail; Informing Others, Managing Processes, Developing Standards, Promoting Process Improvement
• Leadership Skills: Enthusiastic and Energized Self-starter; Assist with subordinate staff
• Communication Skills: Effectively collaborating with co-workers, executive management, vendors and customers
• Ability to be able to listen and anticipate/resolve challenges effectively
• Excellent written and verbal communications skills with both internal and external customers; presenting a professional image at all times
• Analytical Skills: Ability to accurately analyze terms, conditions, and increase effectiveness, efficiency, etc.
• Ability to work effectively remotely in cross-functional teams.
• Ability to meet deadlines and produce quality work.
• Proficient in Microsoft Suite software including Outlook, Word, Excel, SharePoint, and PowerPoint.

Preferred Skills and Experience

• Familiarity with government contracts.
• Ability to contribute to training initiatives for proposal, program, or contracts personnel.
• Advanced proficiency in Microsoft Excel (complex formulas, models, and data analysis).
• Strong verbal, written, and presentation skills.
• Ability to handle sensitive and confidential information with professionalism, judgment, and discretion.

Clearance Requirements

U.S. Citizenship with the ability to obtain and maintain a DoD Secret clearance.

Work Location:

This position is primarily remote, with occasional in-person collaboration required at the Leesburg, Virginia office or other locations within the D.C. metro area.

• Our company prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.
• If the position is remote or hybrid, you may periodically work from a Pantheon Data office location or client site.
• If this position is assigned to a Pantheon Data office location or client site, you'll work with colleagues and clients in person, as needed for specific client requirements.

Compensation

The salary range for this position is $75,000 - $150,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Benefits Overview

We are always looking for good people! Pantheon Data is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity.In addition to our benefits, we also offer SmartBenefits through the Washington Metro Area Transportation Authority, where you specify an amount of your pre-tax wages be paid directly to your SmarTrip account. In some cases, tuition assistance may be available for continuing education expenses and certifications related to their position. Additional details may be found at https://pantheon-data.com/careers/

Pantheon Data Important Information

All qualified applicants will be considered for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, local, or international law.

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our Talent Team at Recruiting@pantheon-data.com or by phone (571) 363-4020.

This company uses E-Verify to confirm each employee's work authorization. For more information, click here E-Verify Participation Poster