One Stop Scholarship Specialist-Financial Aid

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

Position Summary:
This position is responsible for tracking and awarding scholarships funded by the State of New Mexico to eligible students in accordance with state legislation and institutional policies. Plays a key role in the overall scholarship management process. Provides high-quality, one-stop service to students, visitors, faculty, and staff by sharing accurate information about admissions, advising, financial aid, registration, and other Student Services processes, while also performing essential back-office functions within the Financial Aid Office. Additionally, this position will coordinate the work-study program on campus. This position reports to the Director, Financial Aid.

Duties and Responsibilities:

• Responsible for awarding, tracking and reconciling of the following scholarships:
  • New Mexico Opportunity Scholarship
  • New Mexico Legislative Lottery Scholarship
  • ENMU-Roswell Entering Freshman (Bridge) Scholarship
• Take a leading role in maintaining an electronic process for Scholarship Management.
• Assist in the implementation and delivery of a financial literacy program.
• Receive, deposit, and disburse scholarship funds in accordance with scholarship-specific and campus requirements.
• Maintain strong working relationships with the Business Office.
• Ensure accurate records and proper documentation for all scholarship funds received and disbursed to students.
• Serve as a liaison for all scholarship inquiries, provide students with information on available scholarships, and maintain up-to-date information on the Financial Aid webpage.
• Stay current on changes to New Mexico State scholarships (Lottery, Wartime Veterans, Vietnam Veterans, New Mexico Opportunity, etc.), including award amounts and policy updates.
• Process all scholarships, including internal, external, and state-issued funds.
• Supervise departmental work-study students.
• Responsible for completing specific verification tasks for student financial aid files.
• Process work-study requests, awards, referrals, and timesheets accurately.
• Balance work-study payroll with the Payroll office bi-weekly.
• Reconcile work-study accounts with the Business office bi-weekly.
• Coordinate placement of work-study students and maintain communication with their supervisors.
• Collaborate with off-campus non-profit agencies that hire work-study students.
• Verify financial aid files for accuracy in accordance with Federal and State regulations.
• Train staff and work-study students; assist students and customers at the One-Stop Center.
• Answer telephone inquiries and perform general clerical and office support duties.
• Utilize the Banner financial aid system for processing and recordkeeping of work-study, verification, and scholarships.
• Participate in financial aid workshops for college classes and local high schools.
• Attend Federal and State workshops, trainings, and Banner system training sessions.
• Support all departmental functions and daily operations of the Financial Aid department, including One-Stop customer service activities.
• Provide support to staff while maintaining a high level of confidentiality.
• Perform additional duties as assigned.

• Create an atmosphere of effective, efficient, friendly and reliable service, offering easy access to credible information.
• Serve as the first point of contact for new students and community members, providing information on academic programs, enrollment processes, and financial services.
• Assist students with registration activities, including understanding course offerings, adding, dropping, waitlisting, auditing and withdrawing from courses.
• Provide information regarding residency requirements.
• Assist students with online services.
• Screen and schedule appointments for advisors, financial aid staff, and other division personnel.
• Guide prospective students in determining appropriate entry level, completing admission documents, and meeting college requirements.
• Refer students and visitors to appropriate college personnel per established protocol.
• Assist in developing and updating policies and procedures, ensuring the procedures manual is current.
• Ensure all activities comply with Family Educational Rights and Privacy Act (FERPA).
• Perform duties in accordance with established practices and standards, ensuring safety and efficiency with minimal supervision.
• Support campus events (e.g., orientations; on-campus and off-campus open registration, college fairs, commencement) and assist with special projects, as needed.

• Collaborate with students, parents and college staff to explain admissions and registration processes and requirements.

• Provide information to students and parents about admissions and records, including academic standing, transcript requirements, and residency policies.
• Assist students with the admissions process, including applying for admission, requesting transcripts, registering for courses, and updating personal information (e.g., address, phone number, academic major).
• Distribute and assist with the completion of necessary admissions and records forms, either in person, online, or via telephone.

Minimum Job Requirements:

• Associate's degree, or three years of related experience, or an equivalent combination of education and experience.
• Experience working with students and/or the general public in a customer service environment.

• Proficient in operating current technology utilized by the department, including Microsoft Office, Banner, WebXtender, telephones, fax machines, copiers, scanners, and computers.
• Strong written and verbal communication skills.
• Ability to establish and maintain positive working relationships with colleagues.
• Excellent customer service skills and a strong customer service orientation.
• Ability to manage interpersonal conflict situations with tact, diplomacy, discretion, and a positive attitude.
• Ability to interact effectively with diverse student populations and a wide range of coworkers.
• Ability to multitask, remain solution-oriented and detail-focused, and demonstrate strong critical thinking skills.
• Ability to read, interpret, and accurately apply rules and regulations.
• Ability to work effectively in a fast-paced, high-pressure environment while maintaining a friendly and courteous demeanor.
• Understand and effectively communicate complex governmental regulations and systems related to financial aid, financial services, admissions and registration.

• The characteristics described below reflect the typical conditions an employee may encounter while performing the essential duties of this position. Reasonable accommodations may be provided to enable individuals with disabilities to carry out these responsibilities. The noise level in the work environment is generally moderate.
• The physical requirements outlined here represent what an employee must be able to do to successfully perform the essential functions of this role. Reasonable accommodations may be provided for individuals with disabilities. While performing the duties of this job, the employee is regularly required to use hands for handling or feeling, reach with hands and arms, and communicate (speak or listen). The employee is frequently seated and occasionally stands or walks. The employee may need to occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Resume/ Curriculum vitae
Contact information for three references (blind or off list reference checks may be conducted on finalists)
Transcripts Official or Unofficial (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-R is an Equal Opportunity Employer/Title IX/IPRA. Eastern New Mexico University - Roswell does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 624-7412. New Mexico is an open records state; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General.Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.edu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for records should be sent to Teresa Casarez atteresa.casarez@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or emailroswell.hr@enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS