Legal Department Assistant

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

JOB TITLE: Legal Department Assistant

DEPARTMENT: Secretarial Services

REPORTS TO: Human Resources & Secretarial Services Manager

FLSA CLASSIFICATION: Non-Exempt

LOCATION

This position is available in the Washington, DC Office.

JOB SUMMARY

The Legal Department Assistant is responsible for providing entry-level administrative assistance to attorneys, professionals, paralegals, and secretaries in support of the assigned practice area.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

• Prepare and edit correspondence, memoranda, and other legal documents from attorney drafts (handwritten and electronic) employing standard firm templates.
  
• Utilize direct time and billing systems to submit attorney time and assist in preparing client invoices.
• Assist in coordination and submission of conflict checks, preparation of draft engagement letters, and opening of new client and/or matter numbers.
  Coordinate travel arrangements, schedule conference rooms and catering for meetings, book visitor offices for attorney travel.
• Prepare filings, government documentation or other materials, as appropriate for practice of team attorneys, professionals, and/or paralegals.
• Arrange for assistance from administrative staff departments (e.g., Resource Center, Finance, Conflicts, House Services, and Office Services) as necessary to complete assigned work.
• Process expense reimbursements for attorneys, professionals, and/or paralegals, utilizing Firm standard software.
• Posses or ability to obtain a notary license in local jurisdiction.
  

• Act as backup to neighborhood team members to support attorneys, professionals, paralegals, and/or secretaries.
• Perform other duties as assigned at the request of the Manager, attorneys, professionals, paralegals, and/or practice area secretaries.

• Proficiency with Microsoft software, including Outlook, Word, PowerPoint, and Excel.
• Ability to work in a team environment with attorneys, professionals, paralegals, staff, and other colleagues throughout the firm.
• Ability to effectively communicate, both verbally and in writing.
• Detail oriented and able to handle multiple projects simultaneously to meet deadlines.
• Flexibility in daily schedule to meet Firm needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed.
  

• High school diploma or equivalent, college degree preferred.

• Previous work experience in a professional office environment is preferred.
  
  

ABOUT ARENTFOX SCHIFF

ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations.

The annualized good faith base salary range for this position is a minimum of $60,000 to a maximum of $72,000 per year. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, applicable certifications, and other relevant professional licenses held, and the candidate's overall qualifications for the position as assessed by the firm.

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

* A job description is a general description of the function and major duties of a job. It may not specify all duties, tasks, and assignments associated with a job. It is not intended to limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review.

WORKING CONDITIONS

The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.

N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%