Administrative Aide/Asst-13-130-SC/San Diego Regional Office

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The Administrative Aide must have strong organizational and communication skills, as well as the ability to multitask and prioritize effectively. Proficiency is required in such tasks as scheduling, data entry, filing and customer service.

Essential Functions

The administrative aide provides support to the SDRO leadership team, including scheduling appointments, organizing, maintaining files and managing correspondence. Answers phones, responds to emails and provides excellent customer service. Maintenance of office supplies and equipment and ensures the office is clean and well maintained. Coordinates office services throughout the facility; and works with minimal supervision to address all administrative needs.

Assists with event planning and coordination, including meetings, presentations and conferences. Performs data entries and maintains accurate and up-to-date records. Takes notes for advisory board and associated committee meetings. Assists with special projects as needed.

PAY RATE: $28.00-$30.00/hr.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis. Ability to be able to lift up to 25 lbs. Ability to grasp, push, pull objects such as files, file cabinets drawers and reach overhead. Ability to operate computer, fax, and telephone. Extreme patience and works well under pressure.

Minimum Qualifications

• Previous experience as an administrative assistant or office assistant
• Firm understanding of Microsoft Office, including Word, Excel, Access, PowerPoint, Outlook, etc.
• Ability to prioritize and address projects, which may conflict, in a time-sensitive manner
• Ability to communicate effectively; ability to interact with co-workers, management, leadership, and the general public in a positive, productive manner
• Attention to detail and problem solving skills
• Excellent time management skills and the ability to multitask
• Excellent verbal and written communication skills
• High school diploma or equivalent required; associate's or bachelor's degree in business administration or related field preferred
• 1-3 years of experience in an administrative support role
• Excellent organizational, communication and interpersonal skills
• Ability to work independently and as part of a team
• Ability to work with persons of caried social-economic backgrounds and be able to interact with the public in a professional and friendly manner

Skills, Knowledge & Abilities

• Maintain all files and records, both physical and electronic, in compliance with Salvation Army Policies & Procedures (P&P
• Address employee and facility issues in timely, thorough manner; inform management as appropriate
• Assist with recordkeeping
• Maintain office supplies and equipment; maintain inventories and notify Corps Officers of items in need of replenishment or repair
• Maintain all front-office areas in neat, tidy order, including reception office, copy room, conference room and main lobby
• Deliver Mail Daily
• Creative and willing to explore new ideas
• Ability to meet deadlines
• Inter-office communication
• Working knowledge of integrated database applications and ability to use new software programs, including proprietary Salvation Army programs, with basic training

High School or Equivalent (required)

High school diploma or equivalent required; associate's or bachelor's degree in business administration or related field preferred (preferred)
Firm understanding of Microsoft Office, including Word, Excel, Access, PowerPoint, Outlook, etc. (required)
Previous experience as an administrative assistant or office assistant (required)