Manager of Event Experience - Philanthropy

Position Description:

Every day, in ways both big and small, the Medical College of Wisconsin (MCW) is impacting lives for the better. MCW ... changemaking for a healthier Wisconsin.

The Manager of Event Experience - Philanthropy's purpose is to plan, develop, support, and implement impactful, philanthropic event strategies and programs to drive support for organizational priorities. Reporting to the Director of Marketing and Communications, Internal Communications and Events and Senior Director of Engagement, this individual will work independently to manage the portfolio of philanthropic events such as major gift announcements, naming ceremonies, local and regional salon events, fundraisers and other donor-facing institutional and alumni events. The Manager will be an essential member of the Philanthropy and University Events teams and will also collaborate with and provide direction and guidance to an Event Consultant - Philanthropy to successfully plan and execute events.

Responsibilities:

• Leads the overall strategy and standards for philanthropic event engagement, supporting philanthropic, stewardship, and alumni engagement initiatives in alignment with the comprehensive campaign and in collaboration with marketing and institutional advancement leaders.
• Oversees all aspects of events, including but not limited to evaluating and recommending opportunities, vendor contract negotiation, site reviews, research and selection of venues, planning logistics, staffing coordination and budget.
• Collaborates with executive leadership, faculty, major gift officers, corporate and annual giving and stewardship teams, committee chairs, communication consultants, and creative services to align events to institutional and university strategies and priorities, fundraising goals, and MCW and Froedtert & the Medical College of Wisconsin brand strategies.
• Collaborate with the Development Team to develop best practices and benefit packages for corporate sponsorships and deliver these benefits for existing and prospective event sponsors.
• Prepare and manage event budgets inclusive of philanthropic projections, ensuring events are meeting financial goals and expenses are within budget parameters. Work with the OIA Business Manager on reporting for finance.
• Lead event strategy, as part of an integrated team,with a focus on experience and operational planning that includes communications, marketing, and event promotions. Develop success metrics and measures to track and optimize the donor experience and donor engagement in partnership with the Office of Institutional Advancement and initiative leadership.
• Create and promote protocols for professional standards and procedures and production of events in keeping with the image and reputation of MCW.
• Oversee development and production of event collateral such as promotional materials and communications supporting sponsorships, attendance, programs, scripting, video storytelling and letters of thanks.
• Manages events team including direct reports, and event day staff.
• Develops and monitors event timelines and project plans, in collaboration with the Engagement Project Manager, and ensures plans are executed.
• Identifies and manages portfolio of recommended vendors and suppliers ensuring procurement from minority and women owned businesses.
• Establishes and maintains relationships with venue and contractor partners as well as with MCW departments.
• Responsible for logistics including venue reservations and/or contracts, meeting room set-ups, food and beverage function and audiovisual requirements.
• Travel to regional philanthropic locations, regional campuses or other event sites required and as needed.

Knowledge - Skills - Abilities

• Ability to set challenging yet attainable goals and plans, and lead others toward achievement of goals
• Applies education, training and work experience to improve the performance of the organization
• Ability to manage stressful situations effectively
• Ability to role model and foster teamwork
• Maintain confidentiality
• Excellent oral and written communication skills are essential
• Strong critical thinking, problem solving and attentiveness to detail required
• Ability to successfully manage change
• Delegates work effectively
• Ability to demonstrate responsibility, dependability and the capability to juggle multiple priorities effectively
• Plan and organize work according to established priorities and complete assignments on time and of high quality Provides attention to detail with high level of accuracy
• Must be able to work weekends or evening hours when needed for MCW events

Preferred Schedule:

Position Requirements:

Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis.

Minimum education: Bachelor's degree
Minimum experience: 5 - 8 years of integrated communications or event planning experience, plus 2 years of project team and/or volunteer management.

Preferred Qualifications:

Preferred education: Bachelor's degree in Communications, Hospitality or Marketing
Preferred experience: 8 plus years of event planning or event management

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• 403B Retirement Package
• Competitive Vacation, Sick Time, and Paid Holidays
• Tuition Reimbursement
• Paid Parental Leave

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits #LI-NK1

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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