Project Administrator

The Project Administrator will be a key figure in facilitating efficient project operations, maintaining effective communication channels, and ensuring the overall success of our projects. This role requires a detail-oriented individual with excellent organizational skills and a proactive approach to problem-solving.

Financial & Billing Support

• Process monthly billings and waivers.
• Daily cash management, deposit local cash receipts, and apply them to accounting systems.
• Collection interaction with clients and internal project teams.

Project Support

• Assist project managers with tracking project schedules, budgets, and key milestones.
• Coordinate and maintain project documentation, including contracts, RFIs, submittals, change orders, and job cost tracking.
• Monitor and update project status reports, ensuring timely communication with internal teams and external stakeholders.
• Support the bid process by organizing bid packages, tracking deadlines, and following up on outstanding proposals.
• Work closely with clients and track compliance documentation.
• Will assist with general office support, phones, messengers, shipping, mail, etc.

Experience & Education

• 3+ years of experience as a Project Administrator, Project Coordinator, or in a similar role.
• Excellent organizational skills with attention to detail.
• This position requires excellent communication skills, the ability to multi-task while staying organized, and a "what can I do to help the team" mindset.
• Strong problem-solving abilities with a proactive and solution-oriented mindset.
• Ability to prioritize tasks and manage multiple projects simultaneously, meeting deadlines consistently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with an ERP such as COINS, Plexis, etc.
• High degree of integrity, professionalism, and discretion when handling sensitive information.
• Strong interpersonal skills can foster positive working relationships with team members and stakeholders.
• Adaptability to evolving project needs and a willingness to take on new challenges.
• A commitment to maintaining accurate records and documentation throughout projects.

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  Salary Range: $48,000 - $69,000 (based on experience and education)

  
  
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  100% Employee-Owned Company

  
  
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  Annual Profit Sharing

  
  
• Comprehensive Benefits Package:
  
  
  
  • Paid Time Off (PTO)
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    Medical, Dental, Vision & Prescription Drug Coverage

    
    
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    Company-Funded Life Insurance

    
    
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    Short and Long-Term Disability

    
    
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    Additional voluntary benefits (income replacement, supplemental life, hospitalization, pet insurance, EAP, and more)

    
    
  
  
  
  

The above describes the essential content of requirements for proficient performance in the position and is not meant to be all-inclusive.