Purchasing Agent

Purchasing/Procurement

• Responsible for developing and implementing department policies and procedures surrounding the quality of materials used in the construction, production, and design process.
• Works with minimal supervision to lead purchasing related workflows to facilitate quality and competitive quoting/bidding, buying, purchase order creation, material receiving and tracking.
• Procures materials or other goods and/or coordinates activities to competitively quote and purchase products and services, such as raw materials, equipment, tools, parts, supplies, and advertising.
• Participates in bid evaluation and new vendor selection; may suggest alternative vendors and approaches to secure discounts for bulk purchases and best pricing and availability of goods.
• Investigates and develops sources of supplies, issues bid requests, prepares bid specifications, initiates formal bid invitations, or requests for proposals; receives and analyzes bids, quotes, and proposals; recommends and awards vendors to procure requisitioned commodities, service contracts, and subcontracts along with administering such contracts.
• Communicates with vendors, suppliers, and subcontractors to obtain product or service information, such as price, availability, and delivery schedule.
• Identifies, qualifies, and contacts potential vendors, suppliers, and subcontractors to receive bids or quotations.
• Works with Program Managers, Project Managers, Construction Managers, and Field Leads to execute purchases and issue purchase orders as directed by Program and Project Team.
• Coordinates supplier's delivery schedules to meet production and delivery needs.
• Monitors resource requirements to assure schedule requirements are met.
• Ensures competitive pricing for assigned materials.
• Interfaces with other departments to resolve problems for timely resolution.
• Helps design and implement cost effective strategies related to purchasing to ensure that procedures, quality, and the standards for the department are adhered to and maintained.
• Performs inspection of material with warehouse personnel
• Expedites orders and requests as needed.
• Performs other tasks as needed in support of operations, customers, and suppliers.
• Demonstrates a commitment to continuous improvement on a daily basis through work performance.

Accounting Support

• Coordinates with accounts payable for vendor management, reporting, and submitting the required information to ensure prompt and timely payment.
• Takes the initiative to resolve purchasing, accounts payable (AP), and accounts receivable (AR) issues with minimal supervision.
• Demonstrates proficiency in using Costpoint for accounting functions.
• Reviews and approves weekly check schedule, submits coding and invoice corrections when applicable, and works with the corporate AP staff to address issues that arise with invoices, statements, and purchase orders.
• Checks invoices against purchase orders and works with Supplier Agents regarding discrepancies
• Requests and submits time sensitive wire and ACH payments to corporate office in support of business, schedule, and customer needs.
• Corresponds with vendors relating to invoices and payment questions.
• Reviews and verifies invoices in Costpoint against the purchase order for proper coding and cost, enters the approver's name, purchase order number, and creates a requisition if no purchase order was generated
• Other duties as assigned by the business.

Administrative and Reporting

• Performs timecard updates daily and signs timecard weekly to support reporting and payroll activities.
• Maintains objective vendor performance data to include significant cost variations, quality, and schedule performance.
• Assumes other special activities and responsibilities from time to time as required.

Teamwork

• Possesses comprehensive knowledge of subject matter.
• Participates as a vital crew member and contributes towards the success of the project and organization.
• Promotes a team approach and maintains dialogue with all employees to exchange information, gather ideas, and promote training.
• Collaborate with other company personnel to meet organizational and project deadlines and mission objectives.

Education

• High school diploma or GED required.
• Bachelor's degree in business, purchasing, or related field is preferred.

Experience

• A minimum of 4 years of purchasing experience including 2 years of experience in a Purchasing Agent position where purchasing and inventory were primary focus, preferably in the procurement of government materials and equipment including DoD and DPAS/FPAS industries
• Experience with Costpoint preferred

License, Cert or Registration

• NA

Special knowledge, skills, & abilities

• Demonstrable fluency with computers, software, and general office equipment to include Costpoint (preferred), MS Office Suite, project management software, web interfaces, portals, and search engines required.
• Attention to detail and ability to perform tasks with interruption is required.
• Excellent oral and written communication skills required. Interactions via face to face or over the phone requires a high level of communication skills to enable effective delivery of messaging or instruction to vendors, leaders, and peers.
• Ability to resolve complex issues with minimal supervision.
• Proactive in addressing questions and concerns in a professional manner.
• Excellent organizational skills and attention to detail.
• Must be able to successfully complete and pass a pre-employment, post-offer background check and drug test.
• Ability to drive for purchasing needs as assigned.
• Ability to read and interpret blueprints and other construction documents a plus.