Document Imaging Clerk-Dean McGee Oklahoma Health Center

General Description:

The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder (HPF) document imaging system.

Essential Responsibilities:

Prepping duties include:

• Meets with the HSC courier to receive and account for all totes/containers delivered.

• Unpacks all totes/containers; sorts and measures medical records according to established procedures.

• Prepares medical record documents prior to scanning according to policies and procedures which includes, but is not limited to:

  • Remove staples.

  • Repair tears.

  • Remove duplicate copies.

  • Identify electronically fed documents with no handwriting on them.

  • Placing like forms in reverse chronological order.

  • Ensure patient identifiers are present on all pages, including front and back.

  • Ensure all documents belong to the same patient/account.

Indexing duties include:

• Indexes each medical record document in the HPF system which includes, but is not limited to:

  • Verifies images are correct and legible.

  • Ensures that each scanned document is associated to the appropriate patient.

  • Ensures that each scanned document is associated to the appropriate patient account.

  • Ensures that each scanned document is associated to the appropriate document type.

  • Performs a paper document to PC screen validation to ensure that all documents associated with each record have been scanned.

  • Scans documents according to policies and procedures on an "as-needed" basis, as directed by departmental processes, the HIM Document Imaging Manager, or their designee.

  • Assists with the boxing of scanned documents according to established procedures.

• Participates at regular intervals in quality audits as designated by HIM Document Imaging Leadership.

• Communicates issues and any process barriers to leadership appropriately.

General Responsibilities:

• Performs other duties as assigned.

Minimum Qualifications:

Education: High School Diploma or GED required.

Experience: 3-5 years of experience required. 1 or more years of experience in an office environment and/or healthcare experience preferred.

Licensure/Certifications/Registrations Required: None required.

Knowledge, Skills, and Abilities:

• Proficient with the use of Microsoft Office tools

• Strong attention to detail