Front Desk Receptionist / Administrative Assistant

Design a career and build your future... Because it matters!

Front Desk Receptionist / Administrative Assistant

McMillen, Inc is seeking a Front Desk Receptionist / Administrative Assistant who will serve as the first point of contact for visitors, clients, and vendors in a fast-paced engineering and construction office. This role requires a proactive, adaptable individual who is comfortable wearing many hats, from handling front desk duties and project support tasks to assisting with general office administration. The ideal candidate is organized, professional, and eager to jump in wherever needed to keep operations running smoothly.

Responsibilities:

Front Desk & Reception Duties

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Maintain a tidy and organized reception area.
• Receive, sort, and distribute daily mail and deliveries.
• Manage visitor logs and issue badges when necessary.

Administrative Support

• Assist with scheduling meetings, appointments, and conference rooms.
• Prepare and edit correspondence, reports, and documents.
• Maintain office supplies inventory and place orders as needed.
• Support internal communications and coordinate office activities.
• Handle data entry, filing, and record-keeping.
• Assist with travel arrangements as-needed
• Provide administrative support to management and other team members.

Office Coordination

• Help onboard new employees (workstation setup, access cards, etc.).
• Liaise with building management and vendors for maintenance requests.
• Ensure compliance with office safety and security procedures.

Qualifications:

Education & Experience

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• 3-5 years of experience in an administrative, office, or receptionist role (construction or engineering industry experience a plus).
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and general office equipment.
• Experience with meeting planning and travel/logistics preferred

Skills & Abilities

• Excellent verbal and written communication skills.
• Editing, formatting, and proofreading skills are preferred
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Positive attitude and a team-oriented approach.
• Self-motivated and driven with ability to anticipate work needs and follow through with minimum direction and high attention to detail

Working Conditions

• Office-based position with standard working hours (e.g., 8:00 a.m. - 5:00 p.m.).
• Occasional overtime or early hours may be required for special events or projects.

Compensation Package:

• Pay Range: $20- $25 hr. (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement.

Who We Are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of.

We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please