Student Affairs Manager

Position Number: 40027545

Payroll Title: STDT SVC SUPV 2

Job Code: 004579

Job Open Date: 11/10/2025

Application Review Begins: 11/26/2025

Department Code (Name): HASC (HSSB Administrative Support Center)

Percentage of Time: 100%

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: 21

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $71,600-$90,000/yr.

Full Salary Range: The full salary range for this position is $71,600-$127,400/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: 4026 Humanities Social Sciences Building

Working Days and Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

The HSSB Administrative Support Center (HASC) is a dynamic administrative unit that supports the academic Departments of Classics, East Asian Languages & Cultural Studies, History, and Religious Studies. HASC provides the following for our four academic departments and affiliated centers: undergraduate and graduate advising and program coordination; financial management of operational, programmatic, and research funds; academic recruitment and personnel administration; and technology support.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC.

Brief Summary of Job Duties

Under the direction of the Center Director, the Humanities Administrative Support Center (HASC) provides the full range of administrative management functions and services for the Departments of History, Classics, Religious Studies, East Asian Languages and Cultural Studies, and several research centers and initiatives. The Student Affairs Manager is responsible for the oversight of all aspects of the Graduate and Undergraduate Student Affairs programs of HASC. Within the specific areas of Student Affairs, Curriculum and Project Management, Finance, Academic Personnel, and Space Management, the Student Affairs Manager independently identifies, analyzes, and solves problems in support of Departmental and University teaching and research missions. Ensures compliance with a wide variety of federal, state, and University policies and requirements. Identifies and analyzes critical factors and variables in the projection of programmatic development due to evolving economic, developmental, research, and curricular needs. Works closely with Department Chairs and Directors, providing analysis, advice, and resolution for a variety of issues or conflicts that may arise. Serves as departmental liaison to other campus academic and administrative units. Serves on campus and system-wide committees in the review and implementation of policy and programs. Develops and implements operating policies, procedures, and best practices to meet program goals and objectives. Serves as back-up to the Academic and Financial Services Manager.

Required Qualifications

* Bachelor's degree in related area and/or equivalent experience/training

* 1-3 years of administrative experience

* 1-3 years of experience working in higher education or an academic setting

Preferred Qualifications

* 1-3 years of supervisory experience

* Experience with strategic curriculum planning for academic departments

* Experience with UC student affairs systems, policy, and procedure

Special Conditions of Employment

* Satisfactory conviction history background check

* UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

* Student Affairs Management 30% - Provides oversight and support for departmental Staff Graduate Advisors, and approximately 200 graduate students across the four departments within HASC. Graduate program functions include administration of admissions processes including recruitment, and application review and processing; graduate student financial support such as fellowships, tuition waivers, academic student employment, and departmental block grant allocations; and academic advising including monitoring of student progress within the MA and PhD programs, ensuring compliance with departmental and University academic and time to degree requirements, and working closely with Graduate Division to process a variety of student petitions. Provides oversight and support for departmental Undergraduate Advisors, and approximately 900 undergraduate majors and minors across the four departments within HASC. Undergraduate program functions include student major and minor advising, and processing of a wide variety of requirement and registration petitions; quarterly scheduling and administration of over 400 courses and discussion sections including course creation using the Master Course Approval (MCA) System, monitoring of enrollments, issuing approval codes, and maintaining course waitlists; fulfilling DSP exam accommodation requests; maintaining and submitting accurate records of instructor workload, and submission of annual IRAL report; coordinating articulation agreements with other colleges and universities for transfer course work; assisting with administration of instructor and TA course evaluations; ensuring departmental information, including course offerings, staff contacts, and instructor information, is up to date on department websites and in the general catalog; and training and supervision of peer advisors. Supports Departments in planning and execution of annual commencement and awards ceremonies, participation in University events and activities such as job fairs and Spring Insight, and other events as necessary, including coordination of location, catering, awards certificates and prizes, event advertisement, and creation of departmental marketing and informational materials. Provides administrative support to approximately 130 permanent faculty, continuing lecturers, and temporary instructors. Serves as liaison between students, faculty, staff, other campus departments, and external agencies, analyzing any problems that arise and providing holistic solutions. Responsible for ensuring compliance with campus policies and procedures, and developing and implementing standardized operating policies, procedures, guidelines and best practices as they relate to overall department, center, and program goals and objectives.

* Curriculum, Project, and Finance Management 30% - Working closely with the Department Chairs and Curriculum Committees, the Student Affairs Manager facilitates the preparation of the academic year and summer session curriculum plans for all HASC departments, using careful review and analysis of historical enrollment and budget data, as well as a current understanding of departmental, divisional, and university curricular needs, to make detailed recommendations regarding course offerings, class sizes, and proposed instructional support and temporary instructor requests. Provides reports and data sets as needed for strategic curriculum planning, and actively participates in committee meetings. Prepares, submits, and manages the annual Temporary Sub-0 budget of $2.42 million, analyzing budgetary allowances in relationship to departmental needs and making appropriate prioritization and funding recommendations to Departments Chairs as necessary. Identifies and makes recommendations for curriculum changes upon receipt of budget approval and throughout the year as changes to the needs of the department, division or university, or instructor or funding availability occur. Communicates regularly with the Dean's office regarding course offerings, instructional hires, faculty leaves and course releases, and Temp Sub-0 funding; often serving as departmental liaison for funding requests, and submitting transfer of funds requests as necessary. Maintains detailed databases of funding availability and FTE utilization, including documentation of requests and approvals, making timely updates and communicating changes to appropriate HASC staff. Assists with reconciliation of all Sub-0 payroll.

* Staff Supervision 20% - Provides staff supervision for 6.0 staff FTE in the HASC Students Services Unit. Duties include hiring, termination, training, evaluation, disciplinary action, workload distribution and analysis, and professional development. In conjunction with the HASC Director, develops job descriptions, evaluates staffing needs and makes recommendations for reallocating workload as necessary, prepares reclassification cases, and recommends merit increases and incentive awards. Responsible for training and orientation of new and continuing staff members with respect to Department and University policies and procedures. Establishes priorities and deadlines for completion of tasks. Develops and implements performance standards, meeting with staff regularly to provide feedback and conduct corrective action if necessary. Completes annual performance evaluations for 6 career staff members, maintaining detailed personnel files. Conducts staff meetings as needed. Provides professional guidance and support by working with individual staff members to identify and develop their career plans. Stays informed of professional development opportunities and encourages staff to participate in those that support their career goals and objectives. Responsible for leave reporting, and ensures compliance with University Personnel policies, Fair Labor Standard Act, collective bargaining agreements, and other State and Federal labor rules as appropriate.

* Academic Personnel Management 10% - Oversees the hiring and management of Academic Student Employees consisting of over 200 Teaching Assistants, 50 Readers, and approximately 20 Teaching Associates per year. Maintains a detailed knowledge of appointment processes, leave processes and policies, and related payroll transactions. Oversees the processing of disability and emergency leaves when necessary, differentiating and communicating academic leaves vs employment leaves for Academic Student Employees, and collaborating with Graduate Division to determine best courses of action based on each unique circumstance.

* Space Management 10% - Oversees and ensures appropriate utilization of approximately 200 departmentally controlled spaces including staff and faculty offices, conference rooms, administrative/supply rooms, and libraries. Implements and maintains a cooperative reservation system for conference rooms shared by all departments in HASC, and ensures efficient scheduling practices. Works with Department Chairs to analyze and project departmental space needs, and makes recommendations accordingly. Works with current and new faculty to coordinate office assignments and office moves, and allocates space for all temporary instructors and visiting scholars on a quarterly basis. Maintains detailed database of office utilization. Serves as a liaison to Budget and Planning, College of Letters and Science space management unit, Facilities Management, and Environmental Health and Safety. Completes annual space audit report.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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