Executive Assistant

Executive Assistant

About City of Hope,
City of Hope's mission is to make hope a reality for all touched by cancer and diabetes. Founded in 1913, City of Hope has grown into one of the largest and most advanced cancer research and treatment organizations in the U.S., and one of the leading research centers for diabetes and other life-threatening illnesses. City of Hope research has been the basis for numerous breakthrough cancer medicines, as well as human synthetic insulin and monoclonal antibodies. With an independent, National Cancer Institute-designated comprehensive cancer center that is ranked top 5 in the nation for cancer care by U.S. News & World Report at its core, City of Hope's uniquely integrated model spans cancer care, research and development, academics and training, and a broad philanthropy program that powers its work. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and cancer treatment centers and outpatient facilities in the Atlanta, Chicago and Phoenix areas.

The successful candidate:

Schedule: Monday - Friday, 7:30 AM - 4:00 PM

Job Summary

The Executive Assistant (EA) provides high-level administrative support to members of the Executive Team, ensuring the smooth operation of the office and enabling the executives to fulfill their responsibilities in delivering compassionate, patient-centered care. This role upholds the philosophy and values of City of Hope by maintaining professionalism, integrity, and confidentiality in all interactions with patients, caregivers, physicians, staff, and community partners.

As a strategic partner and trusted liaison, the EA manages complex schedules, communications, and priorities in a dynamic, mission-driven healthcare environment. Responsibilities include tracking key projects and performance indicators, organizing high-level meetings, and actively contributing to process improvement initiatives across the hospital. The EA serves as a gatekeeper to the executives, demonstrating exceptional organizational skills, discretion, and a proactive approach to problem-solving and collaboration.

Position Qualifications

Minimum Education:

• High School diploma or equivalent

Minimum Experience:

• 3-5 years Executive Assistant experience supporting high level executives

• Strong Microsoft experience in Outlook, Word, Excel and Teams

Preferred Education:

• Bachelor's degree

Skills & Abilities

• Ability to work effectively, efficiently, and collaboratively in a team environment

• Excellent interpersonal skills in person, by email, and by phone, with a high level of professionalism

• Maintains good working relationships with managers, physicians, and staff to aid and support

• Conveys a helpful and caring attitude to staff, patients, and guests

• Presents a professional image and approaches situations with tact and courtesy

• Strong critical thinking and communication skills

• Excellent proofreading and communication skills, both written and verbal

• Demonstrates good follow-up ability, such as sending emails to update or request information

City of Hope is an equal opportunity employer.

To learn more about our comprehensive benefits, click here:Benefits Information

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.