New

Executive Assistant

22nd Century Technologies, Inc.
Pay Rate: $30.00/hr.
United States, Illinois, Chicago
Nov 10, 2025
Job Title: Executive Assistant Duration: 6 Months Location: Chicago, IL 60601 Shift: 8:00am-5.00pm-M-F First Shift Pay Rate: $30.00 /hr W2 Job Description: The Special Assistant will play a key role in providing highly organized administrative support to the Executive Director. This part-time position (Monday through Thursday, 8:00 a.m. to 11:00 a.m.) requires exceptional organizational and time management skills to effectively coordinate daily priorities in a fast paced, confidential environment. The ideal candidate will demonstrate strong attention to detail, the ability to manage multiple tasks efficiently, and a proactive approach to anticipating needs. Familiarity with calendar management, professional communication, and the ability to build collaborative relationships with both internal staff and external partners is essential. Roles & Responsibilities: Review Executive Director's emails, at least twice a day. Mark emails, at least once a day, when signatures are required or follow-up is needed. Review calendar with Executive Director on a daily basis, at a minimum. Ensure that the Executive Director has the necessary background material for each meeting. Attend meetings with Executive Director as needed. Take calls and schedule requests for the Executive Director. Complete occasional correspondence on behalf of Executive Director. Maintain Executive Director's contacts, making sure they are current and complete. Identify meeting places for Executive Director's meetings outside of the office. Prepare and organize logistical travel information and itineraries for business trips. On a backup basis, handle hotel and travel arrangements for the Executive Director. Required Qualifications: Learn existing organizational systems and recommend improvements. Complete occasional special requests by Executive Director. Required Skills: A college degree is preferred with the ability to demonstrate organizational skills. Affordable housing, community development, and/or state government experience a plus. Excellent administrative, communication skills and proficiency in Microsoft Word, Excel, and PowerPoint required. A high degree of initiative, follow-up and execution with the ability to work independently and also closely with the Executive Director is expected. Autonomy and resourcefulness are required. Confidentiality and discretion are a must. Understanding of professionalism and discretion required in an executive office. Physical Requirements: Alternating between sitting, standing, and walking. Ascending and descending stairs. Crouching and stooping. Pushing and pulling. Reaching overhead or below. Repetitive task movements (filing, keyboarding, copying). Lifting, carrying, and moving objects of up to 10 -15 pounds.