Executive Affairs Administrator

About Company:

Element U.S. Space & Defense stands at the forefront of testing innovation, serving as a trusted partner to NASA, the U.S. Department of Defense, government agencies, and prominent industry leaders across the space and defense sectors. Founded as NTS Technical Systems, our company brings over 60 years of experience and expertise in handling the most complex projects and programs in the world.

From centrifuge testing for the latest Mars rover, vibration testing for the Space Launch System (SLS), to environmental simulations for next-generation missiles, we are the pioneering partner for highly custom, end-to-end testing design and implementation. By advancing our state-of-the-art testing technologies, subject matter expertise, and service to critical missions, Element U.S. Space & Defense has become the go-to partner for ground-breaking industries.

What We Offer:

Growth & Development:

• Opportunities for professional development and career advancement.
• A collaborative and innovative work environment.
• The chance to work on groundbreaking projects that shape the future of space and defense.
  
  

Benefits: Employees are eligible to participate in the benefits offered throughout their availability, including the following:

• Medical, Dental, Vision, Short- and Long-Term Disability, Life Insurance, Flexible Spending Accounts
• Seven (7) paid holidays and four (4) paid floating holidays, depending on your hire date
• Paid Time Off (PTO), accrued biweekly
• 401k with employer match
• Twelve (12) hours of Paid Volunteer Time Off (PVTO) each year
• Tuition reimbursement and other employee programs
• Flexible schedules offered at some of our labs
• Monthly Lab Bonus plans (Based on position)

About the Role:

The Executive Affairs Administrator is vital in ensuring that the executive team operates smoothly and effectively, contributing to the overall success of the organization. This is a key position that requires a blend of analytical thinking, excellent communication, and strong organizational skills to support the executive team and drive the company's objectives forward.

Primary Responsibilities:

Below are the highest priority responsibilities performed in this position.

The statements below are intended to describe the general nature and level of work being performed.

They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

• Provides seamless support to the CEO and other senior leaders, ensuring their time is maximized and aligned with organizational goals. This includes managing extensive calendars, organizing meetings, and coordinating travel events.
• Administers high-level projects and initiatives, providing operational support to leadership to facilitate communication and collaboration across departments.
• Contributes to the planning and execution of organizational initiatives, helping to align projects with the company's vision and mission. This includes maintaining systems for tracking projects, commitments, and documents to ensure seamless execution.
• Supports communication and coordination with the board of directors and other key stakeholders, ensuring timely communication and follow-up on important matters.
• Administers company-wide engagement surveys, which include communication and providing detailed analytics of results.
• Supports senior leaders with their onboarding tasks such as ordering credit cards, business cards, company apparel, candidate expense reports relating to interviews and travel, and other miscellaneous tasks, ensuring timely completion.
• Supports with miscellaneous projects such as company-wide gift cards initiatives and holiday planning, ensuring effective communication, collaboration, and detailed accuracy is maintained.
• Assimilates and distributes a variety of weekly and monthly reports.
• Provides front desk support in welcoming visitors, verifying visit requirements, and ensuring a professional and welcoming environment.

Minimum Qualifications:

• Bachelor's degree in related field and 2 years of related experience, or 5 years of direct experience in Executive Administrator role.
• Experience in project management and executive support.
• Experience fostering an inclusive and collaborative environment.
• Tech-savvy, resourceful, and adaptable to evolving systems and processes.
• Meticulous attention to detail - repeated errors are not acceptable in this role.
• This is an onsite role at our corporate headquarters and requires occasional travel for meetings or company events.

Preferred Qualifications:

• Advanced degree in related field.
• 7 years of relevant experience, with a background in project management or executive support, preferably in the aerospace and defense sector.

Knowledge and Skills:

• Demonstrates professionalism and provides proactive support to executives and senior management.
• Maintains discretion, integrity, and sound judgement in handling sensitive and confidential information.
• Ability to manage multiple competing priorities and schedules effectively.
• Good verbal and written communication skills with a polished, professional style to interact with various stakeholders.
• Builds cooperative working relationships to foster a positive work environment and facilitate collaboration across teams and external counterparties.
• Capability to address challenges and implement solutions efficiently.
• Fluent in all MS office applications, especially Excel, Word, Outlook, and PowerPoint.
• Ability to perform all essential job duties as outlined.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

EEO Policy Statement:

It is the policy of Element US Space & Defense to offer Equal Employment Opportunity to all individuals without regards to race, creed, ancestry, color, sex, gender identity, sexual orientation, marital status, age, national origin, physical disabilities, pregnancy, childbirth, and related medical conditions.

Equal Opportunity Employer M/F/D/V

recruitingteam@elementdefense.com