Posting Details
Position Information
| Working Title |
Assistant to the Sr. Vice Provost |
| Department |
Undergraduate Academic Affairs |
| Compensation Title |
Assistant to the Sr. Vice Provost |
| Position Number |
30000174 |
| Position Status |
Regular |
| Work Schedule |
Monday-Friday
8:15-4:30 |
| Hours per Week |
37.5 |
| Months per Year |
12 |
| Purpose of Position |
Assist the Sr. Vice Provost in confidential financial and administrative matters. Use initiative and critical thinking skills to prioritize items for Sr. Vice Provost's attention and develop appropriate response for Sr. Vice Provost.
Serves as the communication link for the office with other executive offices, the internal departments of the area, students, faculty, staff, and external constituencies for which a high level of public relations must be exhibited. Supervise one secretary in management of Sr. Vice Provost's calendar, screening and routing of incoming calls, visitors, and mail, efficiently manages office paperwork and response deadlines. |
| Primary Responsibilities |
- Budget management, development, reporting and analysis using SAP for 10 departments/fund centers.
- Create budget transfers, purchase requisitions, parked vendor invoices in SAP.
- Respond to questions regarding availability of funds and status of transactions.
- Maintain records system to enable efficient retrieval of information and financial monitoring.
- Reconcile procurement card purchases monthly.
- Respond to questions on behalf of the Sr. Vice Provost. Request, collect,and distribute information. Manage efficient flow of paperwork through the office.
- Process approved purchases for Office of the Sr. Vice Provost, grade changes, requests for advanced placement exams, permission to take courses through Consortium, key requests, and other items. Initiate and or process PAR's; enter time sheets and absence data to SAP.
- Provides assistance in the administration of faculty Phased Retirement Program, faculty excellence awards, and student research grant program.
- Manage intake of student requests for waivers, late withdrawals, academic appeals, etc.,and collect appropriate background materials and documentation to prepare for Sr. Vice Provost's review.
- Prepare agendas, collect necessary materials, attend meetings, take and distribute minutes for committees.
- Receptionist duties include directing visitors and telephone calls to appropriate personnel in the office. Taking phone messages.
- Maintaining an accurate calendar for the Sr. Vice Provost, which includes arranging appointments, meetings and scheduling meeting rooms,
- Typing routine memos, mailing labels, envelopes, preparing various forms, purchase requisitions, PAR's, travel vouchers, order forms, copy center requests.
- Maintain inventory of office equipment and supplies, recommending supplies required and once approved, placing orders.
|
| Qualifications |
Associate's degree plus 2 years of responsible secretarial/administrative assistant experience
or an equivalent combination of education and experience will be considered. Bachelor's preferred.
High comfort level with budgeting and
SAP. Excellent oral and written communication skills; strong work ethic, proficient with word processing, spreadsheets and other software; highly organized; good attention to detail; team player; positive attitude; ability to work in a busy, fast-paced environment.
Any candidate chosen for this position will be required to undergo a pre-employment criminal background check as mandated by state law. |
| Minimum Education |
Acceptable Equivalency |
| Preferred Education |
Bachelor's Degree |
| Minimum Experience |
2 years |
| Salary |
$19.04/hr minimum |
| Pay Grade |
S68 |
Posting Detail Information
| Requisition Number |
2025S2294 |
| Job Open Date |
11/06/2025 |
| Job Close Date |
|
| Quick Link |
https://jobs.nku.edu/postings/15260 |
| Is this an internal only posting? |
|
|
Northern Kentucky University
Nov 07, 2025