Occupancy Planner

JLL
parental leave, paid time off, 401(k)
United States, California, Mountain View
Nov 15, 2025
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: Join JLL as an Occupancy Planner and become a key strategic partner in optimizing corporate real estate portfolios for leading organizations. You'll drive space utilization excellence through data-driven seat allocation planning, stack and block exercises, and occupancy validation that maximizes space efficiency while aligning with corporate guidelines. This role places you at the center of workplace transformation, where you'll collaborate with Corporate Real Estate teams, Business Unit leadership, and Project Management to deliver innovative space solutions that reduce costs and enhance employee experiences. Your expertise will directly contribute to JLL's reputation as the global leader in corporate real estate services, while you develop critical skills in space planning, data analytics, and stakeholder management within a dynamic, supportive team environment. What your day-to-day will look like: Space Planning & Analysis: Develop seat allocation plans, stack and block exercises, and occupancy scenarios using AutoCAD and Google Sheets to maximize space utilization while ensuring compliance with corporate guidelines and space standards. Data Management & Reporting: Prepare and update project status reports comparing actual versus projected seat demand, track supply and capacity metrics, and forecast inventory changes using advanced spreadsheet functions and CAFM systems. Stakeholder Collaboration: Partner with Corporate Real Estate teams, Business Unit leadership, Corporate Finance, and Project Management to collect headcount forecasts, resolve discrepancies, and align planning strategies with business objectives Client Consultation: Recommend, educate, and enforce space policies and procedures while identifying and notifying clients of requested exceptions to established standards and protocols. Migration Planning: Work with move coordination and facility management teams to develop migration plans, conduct facility audits, and support seamless workplace transitions. Cross-Portfolio Strategy: Collaborate with occupancy planning team members to ensure integrated campus and portfolio-wide strategy development and implementation. Utilization Analysis: Present space utilization data and metrics to drive productive space decisions, reconcile top-down and bottom-up projections, and support annual planning horizons Required Qualifications: Education & Experience: Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field with 3-5 years of experience in corporate environment Technical Proficiency: Advanced skills in Google Sheets (pivot tables, VLOOKUP, complex calculations) and AutoCAD for basic test-fits and square footage calculations Space Planning Knowledge: Experience with interior office renovations and strategic-level space/occupancy planning in corporate environments Communication Excellence: Strong written and verbal communication skills with ability to interact effectively with executive-level internal and external clients Project Management: Proven ability to work independently, multi-task, manage time effectively to meet deadlines, and adapt to changing priorities and requests Presentation Skills: Proficiency in Google Suite with ability to consolidate data and floor plans into compelling Google Slides presentations for clients and business units Analytical Mindset: Strong problem-solving abilities with capacity to ask strategic questions, understand underlying client needs, and develop proactive, innovative solutions Preferred Qualifications: CAFM System Experience: Familiarity with Computer-Aided Facility Management systems for space and occupancy data management Strategic Planning Background: Experience supporting corporate real estate strategy development and implementation at enterprise level Industry Knowledge: Understanding of corporate real estate best practices, space standards, and workplace trends including flexible and collaborative work environments Advanced Analytics: Experience with data visualization tools and business intelligence platforms for enhanced reporting and presentation capabilities Change Management: Background supporting organizational transformation and workplace change initiatives Client Relationship Management: Demonstrated success building and maintaining relationships with diverse stakeholder groups across organizational levels Estimated compensation for this position: 85,800.00 - 124,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site -San Francisco, CA Job Tags: Google Jobs If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. 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