Admin Support Associate

Monday - Friday, 8:00 AM - 5:00 PM

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

This position will function primarily as administrative support associate and receptionist. The individual will perform administrative functions for an assigned group of faculty and staff, including but not limited to typing letters, manuscripts, reports, memos, charts, tables, and other materials as assigned. Assisting with travel arrangements and reimbursements. Position will maintain and update reference database, reference retrieval and literature searches for the faculty supported as required. Answering phones and directing messages to the intended recipient; maintain faculty calendars; managing the scheduling and flow of faculty appointments (scheduled and unscheduled). Exercising judgment regarding access to physicians; checking and forwarding voicemails as appropriate; opening and sorting mail; photocopying documents as required; routing documents and other materials to their intended recipients; independently planning small and medium-size meetings and events and arranging for equipment as requested. Communicating effectively and professionally with professionals in other departments, departmental colleagues, vendors, and other administrative support tasks as assigned. Position will greet visitors and maintaining sign-in/visitor's badges to ensure Health Insurance Portability and Accountability Act ( HIPPA) regulations are followed.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Must be knowledgeable in Word, Excel and PowerPoint. Must be organized and the ability to multitask and prioritize several projects effectively. Ability to work independently and with Admin Team. Ability to work well under pressure and meet deadlines. Person must have excellent interpersonal skills and excellent written and verbal communication skills. Must be knowledgeable in the use of office equipment. Must be able to exercise tact and confidentiality when handling sensitive information.

Connect Carolina knowledge preferred
Prefer applicants with professional office experience.

This position requires regular physical activity, including moving throughout campus to deliver or set up materials and catering items. The employee must be able to lift, carry, and transport supplies such as boxes of paper, food trays, and related items weighing up to 25-50 pounds with or without reasonable accommodation. Use of carts and other equipment is available; however, the role still involves frequent bending, lifting, pushing, and walking between buildings.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.