Grant Specialist (Financial Specialist II)

The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages. This Grant Specialist (Financial Specialist II) position is a great opportunity to make an impact in the local community and help provide critical resources and services to county families and children.

We are looking for a highly motivated individual with a passion for public service and a desire to work in a fast-paced environment. Under the direct supervision of the Finance Specialist IV, this position performs a variety of analytical, reporting, grants management, and contract administration functions in support of the Head Start and Early Head Start Programs.

Also is responsible for Delegate (subrecipient) monitoring and oversight and is part of the NCS Finance and Procurement Division and works with other finance and budget professionals on the team as well as Head Start program staff to ensure the smooth operation of NCS financial processes within Head Start, and that financial activity complies with federal, state, and county policies and procedures.

Specific duties and responsibilities include:

• Assists in developing written monitoring plans and procedures for delegate (subrecipient) monitoring in compliance with federal regulations.
• Monitors revenues and expenditures of multiple funding streams, including delegate agencies and the county run childcare centers, on a regular basis. Works with delegate agencies to manage their funds.
• Conducts and documents the federal fiscal subrecipient monitoring requirements. Coordinates regularly scheduled federal reviews and special audits of the delegates. Assists with delegate agency corrective action plans and single audit requirements.
• Ensures the delegate fiscal activities are in compliance with program and federal requirements.
• Assists with the development and implementation of a complex cost allocation plan for both the grantee and delegate agencies in compliance with federal regulations. Coordinates the proper cost allocation of expenses and revenues for the delegate agencies. Distributes and trains delegates on the cost allocation methodology and procedures as the plan is updated or revised.
• Creates and coordinates subaward agreements for delegate agencies.
• Provides training and technical assistance on fiscal issues to delegate agencies. Coordinates and performs training in response to audit deficiencies, potential areas of weakness in internal control structure, areas of fiscal non-compliance, and areas of concerned as needed for the delegates agencies. Coordinates and recommends training for delegate agency fiscal staff.
• Assists the fiscal manager in preparing Head Start/Early Head Start financial reports and budgets for the Department of Health and Human Services, other county agencies, and external auditors.
• Assists with the development/modification of written policies and procedures for the Office for Children Head Start Program to ensure compliance with federal regulations. Maintains and updates existing policies and procedures as federal, state, and county regulations change. Assists with the coordination of the application and compliance of written financial policies and procedures for delegate agencies.
  
  

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Prepares and/or analyzes financial data and makes recommendations;
Plans, organizes and participates in the reconciliation of funds;
Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects;
Reviews and verifies postings to appropriate ledgers and subsidiary accounts;
Applies budget, procurement, and payment procedures in accordance with established county policies, accounting principles (GAAP and GASB), and local and state policies and procedures;
Prepares or assist development of the agency budget and monitors budget status.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of generally accepted accounting principles;
Ability to prepare, interpret and analyze financial reports and statements;
Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, two years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, a credit check, a driving record check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.

Additional Work Schedule Requirements: For special assignments and deadlines, alternate flex schedule or comp time may be required.

PREFERRED QUALIFICATIONS:

• Five or more years of experience in federal grants financial management, with Head Start funding preferred;
• Two or more years of experience of working directly with 2 CFR 200;
• Five or more years of experience using an Enterprise Resource System (ERP) or electronic financial management system such as SAP;
• Experience working with reconciliation of large data sets related to finance and budgeting;
• Experience working in government finance and budgeting;
• Experience preparing and reviewing financial documents and ensuring compliance with established policies and procedures;
• Self-motivated team player with excellent interpersonal, oral, and written communication skills;
• Strong organizational and time management skills with ability to multitask;
• Attention to detail and accuracy, and able to follow and interpret policies and procedures;
• Demonstrated experience developing and providing training and technical assistance to end users;
• Demonstrated ability to lead and manage projects and processes; and
• Advanced proficiency in Microsoft Excel.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

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