Administrative Coordinator Sr.

Inova Fairfax Medical Campus is looking for a dedicated Administrative Coordinator Sr. to join our Family Centered Care team. This role will be Full-Time, Monday-Friday, 8:00 a.m.-4:30 p.m. (some weekend hours)

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave

Administrative Coordinator Sr. Job Responsibilities:

The Administrative Coordinator Senior coordinates coverage and work flows, performs a wide variety of administrative activities to support department directors and managers and ensures smooth operations within the department. Fulfills contractual obligations to client organizations, including deliverables and accounting/billing. Provides secretarial support to AVP and/or Directors to facilitate completion of department work and provides support to executive directors, account managers and other department personnel. Serves as office manager to ensure the efficient and effective functioning of department operations as needed.

• Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics. Makes travel arrangements as needed.
• Collects, tracks and maintains information specific to the department - often of a highly confidential nature.
• Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate department and organizational staff.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports.
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.
• Serves as a liaison with Facilities, Building Management as well as Safety and Security to ensure consistent provision of services and to resolve problems. Participates in office renovation, space allocation and relocation.
• Coordinates schedules of support staff to provide back up for reception and PTO. Orients new employees and provides training in department policies and procedures. Coordinates clerical/administrative projects and delegates work to support staff to ensure timely completion.
• May perform additional duties as assigned.

Minimum Qualifications:

• Education: High School diploma or equivalent
• Experience: 5 years of relevant office or healthcare experience

Preferred Qualifications:

• Healthcare administration experience
• Oracle & Kronos experience