Medical Education Prog Coord

The Division of Physical Medicine
and Rehabilitation (PM&R), within the Department of Orthopaedics and
Rehabilitation, is seeking a Medical Education Program Coordinator to provide independent
coordination of all day-to-day aspects of program fellowships, residency, and
medical student rotations. This detail-oriented person will consistently
demonstrate initiative to interface with Program Directors and entities from
UNM's GME office and Lovelace UNM Rehabilitation Hospital (LUNMRH) in order to ensure
compliance with university, state, and federal policies and regulations.

This position requires:

• Administrative coordination of PM&R's complex medical education program;
• Implementation of established program procedures;
• Day-to-day interaction with medical residents,
  medical students and fellows.

Duties include, but are not limited to:

• Coordinates the administrative aspects of the PM&R residency and fellowship programs and med student rotations, as assigned. Completes purchases and reimbursements (as permitted by UNM policy and in alignment with program budgets), including travel arrangements for educational conferences, books, supplies, membership dues, registrations, etc.
• Coordinates and maintains didactic schedules and
  speaker lists for core didactics, QI curriculum, research curriculum, grand
  rounds, and journal club.
• Schedules, sends reminders for, and provides
  real-time onsite coordination of program conferences (occurring on weekly,
  bi-weekly, monthly, bi-monthly, and annual cadences).
• Monitors resident and fellow evaluations per
  appropriate guidelines, collates and ensures completion of electronic files,
  prepares files for committee reviews, and monitors leave usage in compliance with
  board requirements.
• Manages monthly resident work hours in New
  Innovations by reviewing schedule assignments, reporting assignments to GME
  Fiscal, monitoring compliance, and ensuring any violations are addressed.
• Coordinates and schedules CCC, RSC and PEC
  meetings, including preparing and sending reminder communications, and ensuring
  meetings occur on a recurring biannual cycle.
• Serves as proctor for annual exams as part of
  programmatic efforts to prepare residents for board certification
  post-residency.
• Schedules, sends reminders for, and provides
  real-time coordination of virtual interviews for potential residents and
  fellows.
• Screens applications and reviews for compliance,
  coordinates interviews for prospective candidates, prepares rank list with
  direct submission to the National Resident Matching Program (NRMP).
• Maintains comprehensive records and coordinate
  logistics for major program events, including orientation, QI symposium,
  resident research day, retreats, graduation, CME activities, and residency interviews.
• May serve as Campus Security Authority as
  outlined by the Clery Act.
• Performs miscellaneous job-related duties as
  assigned.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• At least 5 years experience directly related to:
  • Graduate medical education (GME) program
    coordination platforms, including ERAS, NRMP, ACGME, and New Innovations;
  • Managing complex schedules, events, and
    communications in a fast-paced environment; AND
  • Proactively communicating with stakeholders and
    following up on outstanding time-sensitive matters with professionalism and
    persistence, to ensure deadlines are met even in the absence of immediate
    responses.
• Knowledge and understanding of GME operating
  principles and procedures.
• Knowledge of accreditation, certification, and success requirements and standards.
• Experience with university procurement systems,
  travel booking, reimbursements, and managing budgets.
• Skill in organizing resources and establishing
  priorities.
• Strong interpersonal and communication skills
  and the ability to work effectively with a wide range of constituencies in a
  diverse community.
• Ability to analyze and solve problems.
• Ability to draft professional emails, reports,
  schedules, and program documents.
• Ability to manage multiple tasks and deadlines
  across recurring and ad-hoc events.
• Ability to make administrative and procedural
  decisions and judgements on sensitive, confidential issues.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.