Staff Specialist I/II (Finance)

The Bay Area Air District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is currently accepting applications for the position of Staff Specialist I/II in the Finance Office. This is an open recruitment for one (1) vacancy which is a full-time, represented position.

DEFINITION

Under direction, performs a variety of responsible administrative, technical and specialized functions in the areas of incentives, contracts, business services, finance, budget, and facility management; and performs related work as assigned.

What you will do:

Under direction, this position will support the cost recovery and budget process and other financial and operational analysis, using the following software tools:

• Microsoft Excel, Access, Word, PowerPoint and Outlook
• JD Edwards for accounting
• Questica for budgeting
• Caseware for budget document preparation

About the position:

This position assists with preparation of a $300MM program budget, including production of online data-capture tools and physical documents. It also assists with cost recovery analytics and other financial assignments, focusing on quality control.

EXAMPLES OF DUTIES

Participates and assists in the development of policies and guidelines for assigned programs.

Researches technical feasibility and control proposals for new or revised programs; Develops and applies quality control and assurance measures to ensure the effectiveness of programs and appropriate application of methods in accordance with District policies, rules, and regulations.

Reviews, analyzes, and administers a variety of grants, contracts, and other agreements in support of District activities; monitors expenditures and charges against agreements; prepares fiscal status reports for management and prepares cost analyses.

Participate in cost recovery study; analyzes, calculates, costing codes related to business operation, emissions reductions, assesses emissions inventories and performs other technical work within the context of cost recovery study, business services, finance, budget, and facility management; reviews and summarizes data, prepares special and periodic reports.

Maintains computer databases and program records.

Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.

Coordinates and facilitates workshops, meetings, and trainings on the technical application and interpretation of District programs, regulations and rules; makes presentations and develops supporting technical materials.

Assists in internal and external audits for programs and physical inspections to ensure compliance with program requirements.

Prepares and presents staff reports to the District's Board of Directors, and/or sub-committees; conducts research and prepares and presents reports as assigned.

Provides routine outreach and communication on behalf of the District with industry, the public and other agencies to obtain and disseminate technical and operational information.

Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.

Explains and interprets technical policies, rules and regulations regarding programs; gathers and prepares background information.

Performs other duties as assigned.

Education and Experience:

A typical way to obtain the knowledge and skills is:

Staff Specialist I: Equivalent to a Bachelor's degree and two years of professional analytical experience.

Staff Specialist II: In addition to the above, two years of professional analytical experience.

Some positions may require more specialized education, training and experience.

Desirable Qualifications:

Familiarity with accounting, budgeting, cost recovery, payroll, financial statement analysis

Experience with financial software, e.g. JD Edwards, EUNA/Questica, Caseware Working Papers, etc.

Experience with relational database concepts, data analytics, data modeling

Knowledge, Skills, & Abilities:

Strong proficiency in MS Office Suite: Excel, Word, Access, PowerPoint, including Styles, VBA programming

Comfort with cloud collaboration using Microsoft SharePoint, Teams, Outlook or similar platforms

Interested individuals must submit a completed Air District application and responses to the supplemental questions no later than 5:00 p.m. on Thursday, September 25, 2025. Applications are accepted online only. Please visit our website at www.baaqmd.gov/jobs to apply or to download an application.

Resumes can be included, but not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered or returned.

Supplemental Questionnaire Instructions:
Individuals who apply for this position must respond to each of the supplemental questions. Both paper and online applications must be received by the Human Resources Office no later than the time and date specified in the vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria in the vacancy announcement.

Instructions: Please limit your responses to one page per question. Do not combine your responses, or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. Please be advised that the information you provide will be evaluated "as is" and incomplete or illegible applications will likely receive lower ratings. Therefore, it is very important to provide a concise, organized, and easy to follow response to each question.

You must provide the following for each question regarding experience: The name of the employer where you gained your experience, your job title, length of time in years/months performing the specific function, and detailed examples that illustrate your duties and responsibilities.

SELECTION CRITERIA:
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Updates regarding your status in the recruitment will be sent via email, unless you indicate a different preference on your application.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.

The Air District is an Equal Opportunity Employer.