New 
Administrative Specialist Sr (Center for Teaching & Learning)
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Phoenix | |
 Aug 14, 2025 | |
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Administrative Specialist Sr (Center for Teaching & Learning) Job ID: 321742 Location: Paradise Valley Community Coll Full/Part Time: Regular/Temporary: Regular Hiring Salary Range $19.26 - $25.04/hourly, DOE Grade 110 Work Schedule Monday - Friday, 7am - 4pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Campus Statement Paradise Valley Community College (PVCC) is a Hispanic-Serving Institution (HSI) since 2021. This designation reflects our commitment to fostering an inclusive and supportive environment where students, staff, and faculty from all backgrounds-especially our Hispanic and Latine communities-can thrive academically and personally. Hispanic-Serving Institutions (HSIs) are defined by the Higher Education Act as degree-granting institutions with Full-Time Equivalent undergraduate enrollments of at least 25% Hispanic. (For the complete federal definition, please visit www.hacu.net.) PVCC has 30% of Hispanic students currently enrolled. Servingness is a concept that argues a multidimensional and conceptual way to understand what it means to move from simply enrolling Latinx students to actually serving them. PVCC strives to become a serving institution. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package:
Employee Health & Wellness Programs:
Job Summary Paradise Valley Community College (PVCC) is seeking an Administrative Specialist Senior who provides high-level administrative support to a collaborative team, serving as a key point of contact for staff and faculty while also managing behind-the-scenes operations, as well as answering level-one questions on Maricopa Systems and processes. This position involves coordinating schedules and calendars, assisting with event logistics, and supporting purchasing and budget tracking as needed. The role requires strong communication and organizational skills, as it balances customer service with internal administrative functions. Working in a high paced, team-oriented environment, the Administrative Specialist Senior helps ensure the smooth and efficient operation of the department. To best serve the students, department, and college, this position requires a physical presence on campus. Essential Functions 25% Administrative and Team Support Collaborate with team members to support shared office goals through scheduling, calendar coordination, document preparation, and communication tracking. Take initiative to streamline office processes and follow through on assigned tasks. 20% Customer Service and Stakeholder Engagement Serve as the first point of contact for internal and external stakeholders, responding to inquiries in a professional and welcoming manner. Provide consistent, high-quality customer service to faculty, staff, and guests while supporting a positive and inclusive office environment. 15% Event Planning and Coordination Assist with the planning, promotion, and execution of department events. Responsibilities include creating flyers or other promotional materials, managing logistics, coordinating registrations, and supporting on-site needs. 15% Purchasing and Inventory Management Manage supply orders and inventory levels by researching cost-effective purchasing options and tracking expenditures to remain within budget. Work with vendors and the district's purchasing systems to ensure timely procurement. 15% Data Collection and Reporting Gather, organize, and summarize data related to event participation, evaluations, and project tracking. Use spreadsheets or databases to prepare reports for internal use and leadership decision-making. 10% Assists with Special Projects as needed for the Department Perform additional administrative tasks or support projects as needed to ensure smooth department operations. Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications 1. Five or more years of experience with excellent customer service skills, across multiple platforms including in-person interactions, virtual communication (email, chat, video conferencing) and phone support with a professional and welcoming demeanor. 2. Three or more years of experience working collaboratively within a team environment (in-person interactions, virtual communication (email, chat, video conferencing), and phone support with the ability to take initiative, follow through on tasks, and support shared office goals. 3. Three or more years of experience with event planning and coordination, including creating promotional materials using Microsoft Office, Google Suite, or other technology tools, managing logistics, and tracking attendance or feedback. 4. Three or more years of experience with online purchasing, cost comparison and value analysis, including tracking office supplies, managing inventory, and working within a defined budget. 5. Two or more years of experience collecting, organizing, and summarizing data, such as participation metrics, event evaluations, or project progress for reporting purposes. 6. Two or more years of experience with office productivity tools, including Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Forms, Drive). Special Working Conditions
https://www.maricopa.edu/about/careers/application-information#mvd
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. In the cover letter, please specifically and fully address all relevant experience with respect to each of the desired qualifications. All minimum requirements must be met at the time of the application. The HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. All experience must include the month and year. Documents with the year only and/or missing full-time or part-time will be categorized as incomplete.
Additional Requirements The initial interview process will include a face-to-face skills assessment (e.g., technology, hands-on, problem solving) Posting Close Date Open until filled First Review on Thursday, August 28, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321742&PostingSeq=1 jeid-e30412b79ae51149938811657e53e856 | |