Clinical Research Coordinator

This position provides administrative support of research studies in the Department of Internal Medicine, Division of Hospital Medicine, under the direction of the research team, division manager, and Principal Investigator (PI). Primarily, these will be investigator-initiated or other academic studies conducted in the field of hospital medicine with oversight from the division manager, PI, and research team. This position will be split 50% support for PI, Dr. Simon Ascher, and 50% support for the division's research.

The primary responsibilities of the Clinical Research Coordinator (CRC) include but are not limited to: study site assessment and recruitment; study participant recruitment, screening, enrollment, scheduling, participant tracking, and invoicing; and data collection and management. The CRC will assist in the development of and execution of data quality control procedures. Additional CRC responsibilities may include (but are not limited to): study start-up, including development of Standard Operating Procedures, study site oversight, budget negotiation, IRB submissions, modifications, and amendments, annual renewals, obtaining financial disclosure information from the investigators, preparation for audits and monitor visits, study closeouts, and assisting with administrative requirements, and collection and maintenance of study regulatory documents. Responsibilities may shift based on workload and division needs.

Work is performed independently and with consultative direction of the Principal Investigator, manager, and Research Team. This position is startup-funded with eventual grant funding. This position is office and clinic-based and may require overtime or on-call as necessary to support recruitment and trial management. Responsibilities may shift based on workload and division needs. #CA-SB

Apply By Date 8/23/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
• Knowledge of anatomy, physiology, medical terminology and procedures to effectively interpret and accurately compile data according to study protocol.
• Excellent skills to exercise discretion, initiative and resourcefulness and make independent judgments based on sound analysis.
• Experience in independently organizing tasks and set priorities for work assignments to achieve timely progress on multiple tasks simultaneously, to meet deadlines and maintain a high level of productivity.
• Intermediate to advance level organizational skills and attention to detail in maintaining large volumes of records.
• Intermediate level, attention to detail prepare SOPs.
• Administrative skills and ability to exercise judgment, initiative and resourcefulness in making decisions.
• Excellent mathematical calculation to perform basic accounting skills, calculate testing equations and perform statistical calculations.
• Intermediate level computer skills for word-processing programs, database programs, and data management.
• Excellent writing and printing skills to clearly document research data onto forms and to prepare other IRB (or similar) documentation.
• Excellent interpersonal skills to communicate in a courteous, professional, effective and informative manner in person and on the telephone with a wide variety of people.
• Excellent skills in maintaining good working relationships with faculty, community-based healthcare professionals, staff and research participants.
• Experience exercising integrity and discretion in all matters and to protect confidential information and/or protected health information as dictated by assignment, policy or regulation.

Preferred Qualifications

• Bachelor's or Master's degree in a related field highly preferred
• Prior experience as a Research Coordinator
• Intermediate thorough knowledge and understanding of "Good Clinical Practices" for clinical research.
• Intermediate level knowledge and understanding of federal, state and university (or similar) regulations for clinical research under Investigational New Drug and Institutional Review Board (IRB) guidelines (or similar).
• Experience to independently comprehend and implement complex clinical research protocols, with careful attention and strict adherence to detail.
• Experience working with research participants and conducting research surveys.
• Experience coordinating a broad range of activities from inception to implementation within the confines of strict study protocols, University (or similar) and policies and procedures.
• Expertise using analytical and problem solving skills for the identification and resolution of unique and unforeseen problems in a logical, timely, and often creative manner while maintaining the integrity of study protocols and legalities defined by the University (or similar) policies and procedures.
• Intermediate level skills preparing correspondence, recruitment materials, manuscripts, contracts and budgets.
• Intermediate level understanding the organizational culture of an academic/medical department in a large public university (or similar).
• Knowledge of personnel, travel, accounting and University policies, procedures, and systems preferred.
• College-level knowledge of medical terminology

Key Responsibilities

• 50% - Simon Ascher Research
• 50% - Hospital Medicine Research

Department Overview

The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately.

All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.

The Division of Hospital Medicine consists of 20+ academic faculty, 70+ staff physicians, and 5+ administrative staff. Hospitalists coordinate all aspects of your treatment efficiently, from admission through discharge. Our hospital medicine staff, doctors, and medical residents keep your primary care physician and your family members updated on your status. They work closely with residents, nurses, and medical technicians, and help train medical students. Our hospitalists also coordinate with appropriate post-discharge care services, including home health, rehabilitation, and home IV infusion services as needed.

POSITION INFORMATION

• Salary or Pay Range: $32.01 - $51.48
• Salary Frequency: Hourly
• Salary Grade: 101
• UC Job Title: CLIN RSCH CRD
• UC Job Code: 009335
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8am-5pm
• Location: Main Hospital (HSP001)
• Union Representation: Yes, RX-Research Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Frequent 3 to 6 Hours
• Loud noise levels - Continuous 6 to 8+ Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks