Director of Budget, Grants, and Personnel

In order to be considered for this position candidate must be serving permanently in the title, or be reachable on DOT's promotion list, or eligible under the 55a program.

The Office of Safety Education and Outreach (SEO) seeks a Director of Budget, Grants and Personnel to manage all processes related to funding and budgeting for resources for citywide traffic safety education programs and for staffing to support the City's Vision Zero plan. The Director will report to the Assistant Commissioner directly and will lead the annual budgetary process to fund ongoing projects and new initiatives, and will also work with OMB, the DOT Budget Office, State grantors, the Mayor's Fund to Advance NYC, and other City agencies to identify and apply for sources of funding and ensure that funds are spent fully and appropriately. The Director will supervise the SEO Fiscal Officer who is responsible for all procurements for the unit including large service contracts, consultant projects, and the purchase of supplies and materials for a variety of educational programs. The responsibilities of the Director will include: working with the unit program Directors and Fiscal Officer to create a detailed yearly OTPS budget for each funding source, assigning staff to appropriate budget lines, monitoring the use of funding throughout the year, determining when budget modifications are needed, and requesting funding for new needs that arise. Supervisory responsibilities will include: overseeing the work of the SEO Fiscal Officer, providing guidance on funding and timelines for various purchases; monitoring the progress of contracts, purchase orders, and payments; and evaluating the Fiscal Officer's work performance and ensuring any necessary training on fiscal procedures and systems is provided. The Director's responsibilities will also include: developing and submitting proposals for the NYS Governor's Traffic Safety Committee for highway safety grants; staying updated on State and City goals to coordinate initiatives through grant-funded programs, researching traffic safety data and emerging issues; reviewing and making recommendations on grant-funded educational materials; managing all grant-related activities including expenditures; deliverables, fiscal claims, evaluations, and reporting; and providing guidance to partner agencies and non-profit organizations on state funding opportunities and application procedures. The Director will serve as the NYC STOP-DWI Coordinator, responsible for administering the multi-agency NYC STOP-DWI program, approving agency funding requests and expenditures, acting as a liaison between the State and City agencies participating in STOP-DWI and OMB; developing an annual citywide STOP-DWI Action Plan of countermeasures to reduce intoxicated driving; providing progress reports to the State; handling program audits; and ensuring participating agency claims are paid in a timely manner. The Director will also act as a liaison to the NYC Mayor's Fund to help create proposals for private funding of traffic safety education projects; administer NYC DOT funding drawers at the Mayor's Fund; prepare expenditure proposals to use existing funds; review consultants' work and submit payment requests for completed work. In addition, the Director will: collaborate with the DOT Budget Office and the ACCO to draft scopes of work and determine costs for large and multi-year budgeted vendor contracts; represent the agency at meetings and conferences with state grantors; participate in NYC Traffic Safety Board, NYC STOP-DWI Task Force, and NYC STOP-DWI Policy Group meetings, and manage related special assignments and administrative tasks including submitting Directive 1, PEG exercises, and Overtime Waiver Requests. The Director will also handle personnel matters for the SEO unit, which will include recruiting job candidates and managing the hiring process, providing support to staff members on personnel-related issues such as civil service titles and exams, leave and reasonable accommodation paperwork, disciplinary matters and other matters that require a liaison. In addition, the Director will help leadership create timely assessments of staff, oversee the performance review and task and standards processes, update org charts and rosters, and assist the Assistant Commissioner with any additional personnel matters that arise.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3
years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.