Executive Assistant

Come join a winning team! Here at Imprivata, you'll see a dedicated group of professionals who care about improving healthcare. Our team thrives on collaboration and sharing ideas, whether in a cross-functional meeting or at one of our virtual team-building events.

While we're diverse in our backgrounds and skills, we have much in common. A passion for our mission. A strong sense of integrity. A belief that we're making a positive impact and a commitment to having fun.

We are seeking an Executive Assistant to join our team. This is a hybrid opportunity based out of our Waltham, MA office.

Job Summary

The Executive Assistant will primarily support our Chief Executive Officer but will also provide administrative assistance to other members of the executive team as needed. This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will report directly to the Chief People Officer and is expected to work in a hybrid capacity, with four days per week on site in our headquarters in Waltham, MA. The ideal candidate is resourceful, detail-oriented, and capable of maintaining confidentiality while ensuring smooth day-to-day operations for the leadership team.

Duties and Responsibilities

• Calendar management and scheduling for the CEO and other executive leaders as requested.
• Keep the executive team well informed of upcoming commitments and responsibilities and follow up as appropriate.
• Coordination of travel arrangements and make adjustments thoroughly as plans change.
• Complete expense reporting accurately and timely within the established guidelines.
• Coordination of department/team meetings and food/catering orders to support meetings as needed.
• Presentation preparations, answer inquiries via phone/email and be the first point of contact for in-person visitors for meetings with established leaders.
• Monitor and maintain record keeping as appropriate, including highly sensitive and confidential information. Distributes established reports as needed.
• Planning, and organizing logistics and administrative requirements of seminars, conferences, meetings and special events and communicates agendas to necessary leaders and attendees.
• Participate in or manage ad hoc projects as needed and assigned.
• Other duties as assigned and required.

Required Qualifications

• Associate's Degree in Business or a closely related field and 5+ years of professional experience.
• Experience supporting at the senior leadership level required.
• Previous relevant administration coordination experience.
• Excellent MS Office skills - Outlook, Word, Excel and PowerPoint.
• Proven ability to work proactively and with a sound sense of urgency, consistently taking initiative to solve problems and drive results.
• Analytical skills to resolve administrative issues or roadblocks to successful completion of tasks.
• Must be well-organized and have solid attention to detail.
• Time management skills with the ability to prioritize and multi-task.
• Ability to communicate effectively both verbally and in writing and in a manner that is tactful, firm at times while maintaining professionalism, and representative of a senior company leader.
• Self-motivated and adaptable to change and ambiguity.
• Ability to work autonomously and take ownership for work performed is a must.

This position offers an hourly range of $50.96 to $55.77, and an annual target bonus of $1,800.00. In addition, more information about Imprivata's benefit offerings can be found here. This range represents the high and low end of Imprivata's compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors, such as a candidate's location, skills, experience, and qualifications.

At Imprivata, we have a top-notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications as we have described above, we want to hear from you!

Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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