Finance Specialist

To support the mission of Helio Health, Inc. the Finance Specialist provides accounting support to their Supervisor and the Finance team in meeting the fiscal data entry, and needs of Helio Health, Inc. Candidates experienced with Accounts Payable (A/P), Accounts Receivable (A/R), handling cash receipts and deposits are welcome to apply!

In addition to Helio Health's comprehensive benefits package, this position is eligible for a Sign-On Incentive up to $1,500!

Working Relationships

Receives supervision from the Accounts Payable Team Lead, the Accounts Receivable Manager, or the Purchasing Manager and keeps supervisor informed regarding content of workload.
• Responds to accounting requests from Helio Health, Inc. staff.
• Works closely with other Finance Staff.
• Maintains relationships with outside vendors.

• Prepare all invoices for entry into accounting system, including obtaining the appropriate approval and supporting documentation for each invoice, and process in a timely manner.
• Prepare Operating and PNA aged payables for review and approval of Finance Director, CFO and/or President/CEO weekly.
• Process, distribute and void checks on a weekly basis for Helio Health, Inc. main operating account and PNA account. This includes processing online vendor payments.
• Prepare Purchase Orders for entry into accounting system.
• Order supplies that are approved in the accounting system
• Reconcile vendor statements monthly.
• Reconcile Petty Cash monthly, or more often if needed.
• Maintain Sales Tax and Gas Tax spreadsheets for quarterly submission to NYS.
• Maintain relationship with vendors, address issues and answer questions.
• Maintain Accounts Payable files, both current and historical.
• Prepare daily deposits and uploads for checks received.
• Process and post all daily cash receipts in accounting system.
• Maintain backup for all cash and credit card receipts.
• Enter travel expenses and manual checks/adjustments inter pay cycle for payroll processing.
• All other duties as assigned, which include but are not limited to:
  • Prepare transfer for bank accounts
  • Keep Finance procedures current that relate to position
  • Manage Receipt books
  • Ordering supplies for Finance and other departments
  • Process 1099s (annually)
  • Maintain Operating lease schedule
  • Backup functions for Finance

• High School Graduate or G.E.D. required
• Associates degree preferred.
• 0-1 years' experience in data entry or other accounting/finance related field.

Our Comprehensive Employee Benefits Package Includes:

• Health insurance including dental and vision for employees and families.
• Paid Vacation and Sick leave - No Waiting Period for accruals.
• Paid holidays, including a floating birthday holiday.
• 401(k) plan with up to 5% company match.
• Company paid short-term disability insurance.
• Company sponsored life insurance.
• Employee Assistance Program (EAP).

Helio Health provides equal opportunity to all employees and applicants for employment, without regard to race, creed, color, sex (including pregnancy, gender identity and sexual orientation), parental status, religion, national origin, citizenship, status as a victim of domestic violence, age, military or veteran status, handicap or disability, family medical history or predisposing genetic characteristics or carrier status, marital status, family status, political affiliation, felony conviction record, status as a victim of a crime, or status as an employee who has complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit, or any other categories, status or activity protected by federal, state or local law.

Salary and hourly compensation ranges are provided in accordance with NYS law and are based on Helio Health's good faith belief of what is accurate at the time of posting. Salary and hourly compensation offers are based on candidate's education level and experience relevant to the position and also take into account information provided by the hiring manager and program.