Grants & Contracts Professional 3 - Department of Medicine Pre-Award Team

About the Job
This position provides grant support to faculty in the Department of Medicine. The position
reports to the Pre-award Manager and allows for either hybrid or remote work.

Responsibilities/Duties:
The Grants & Contracts Professional 3 will support faculty in the Department of Medicine and work closely with the rest of the Pre-award team. Strong communication skills and the capacity to work both independently and as part of a team under tight deadlines are important attributes for this position. Top priorities will include managing the grant proposal process, supporting grant development tools, and process improvement feedback.

85% Grant Proposal Preparation and Award Management
-Manage the proposal preparation and submission process from initial development
through point of award for an assigned group of investigators including faculty and other
investigators.
-As a grant coordinator, manage proposals and identify pre-award resources needed for
these proposals; develop and oversee submission plans.
-For each proposal submission, responsibilities include: review sponsor's request for
proposals; prepare timelines for submission; prepare administrative portions of the
proposal; obtain subaward documentation; finalize all parts of the proposal; liaise with
departmental and collegiate administration and Sponsored Projects Administration (SPA)
throughout the submission process; and communicate with the sponsor as needed.
-Create FP and ensure grant budgets for all proposals submitted through the University
that involve the resources, space, faculty, or staff from the Department of Medicine are
accurate. Understand the basis of each of the FP questions, ensure responses are
accurate and appropriate, and identify all required signers.
-Manage application forms for proposals and awards, using sponsor systems such as
ASSIST, grants.gov, research.gov, ProposalCentral, etc.
-Understand and communicate sponsor and University requirements and/or restrictions
regarding PI/staff eligibility, cost sharing, F&A sharing, budget limitations, other sponsor
requirements and award terms. Communicate these requirements to PIs and other
stakeholders. Proactively identify potential issues, use knowledge to interpret gray
areas, identify solutions, and make recommendations.
-Manage the non-financial aspects of award setup and management, including
submission of Just in Time information, other post-submission materials, and interim and
final progress reports.

Compliance and Administration - 10%
-Keep accounting personnel informed about issues relevant to proposals and awards.
Work closely with accounting personnel to ensure an efficient transition from pre-award
to post-award phase.
-Maintains databases and systems for recording and tracking grant proposals and
awards.
-Update and prepare other support documents for faculty for Just-in-Time Requests from
funding agencies, prime institutions, and other UMN collaborator proposals upon
request.
-Participate in grants administrative duties as assigned which may include monitoring and
triaging a centralized team email inbox, processing intake forms, maintaining a calendar
of grant activity
-Develops a strong working knowledge of university and federal regulations, policies, and
procedures related to and impacting grants management and serves as an expert to
faculty and staff.
-Continued professional development by attending relevant courses, workshops,
seminars, professional society meetings and other training opportunities, and attending
necessary and appropriate University training.

Research Development - 5%
-Analyze grant activity in the division and prepare reports as requested by department
leadership.
-Develop resources for faculty and contribute to templates and job aids to make the
submission process consistent and efficient for all faculty.

Qualifications
All required qualifications must be documented on application materials.

Required Qualifications:
-Bachelor's degree and four years of professional experience or a combination of related
education and work experience to equal eight years.
-Experience performing administrative, budgetary, or grant-related duties.
-Experience in technology and software as related to the needs of the position (e.g.,
Word, Excel, Adobe, Google suite, etc.).
-Ability to simultaneously work on multiple projects with fixed deadlines and ability to re-
prioritize tasks as needed to successfully meet all deadlines.
-Excellent verbal and written communication skills.
-Effective problem identification and problem solving skills.

Preferred Qualifications:
-Experience working with sponsored projects, especially with federal sponsors.
-Experience in an academic environment.
-Knowledge of University policies and procedures.
-Experience with electronic systems such as ASSIST, research.gov, Proposal Central and
other grant management (e.g. MN-GEMS), sponsor grant databases (e.g. NIH
RePORTER) and funding opportunity databases (e.g. PIVOT) or University of Minnesota
financial systems.
-Excellent team member skills and the ability to effectively interface with all levels of the
organization (students, staff, faculty, central administration).
-Ability to work independently with a high level of initiative, accountability, and follow-
through on complex and sensitive issues.
-Demonstrated commitment to promoting a diverse, inclusive, and respectful workplace.

Pay Range: $73,000 - $85,000; depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

About the U of M Medical School:

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.