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DOT Fleet Vehicle Coordinator

Helena Agri-Enterprises, LLC
life insurance, vision insurance, parental leave, paid holidays, 401(k), company vehicle
United States, Tennessee, Collierville
225 Schilling Boulevard (Show on map)
May 22, 2025
WHO WE ARE Helena Agri-Enterprises, LLC is a leading full-service agronomic solutions provider that's been in business since 1957. Our first location was in West Helena, Arkansas hence the name "Helena". We now have close to 600 locations nationwide and over 6,000 employees. Our corporate office is located in Collierville, Tennessee, a suburb outside of Memphis. Year after year we rank at the top nationally for volume and sales in our industry. There are many facets to our company including product development, sales, operations, precision technology and manufacturing just to name a few. ABOUT THE JOB The DOT Fleet Vehicle Coordinator oversees the completion of International Registrations Plans (IRPs) and apportion-licensed truck renewals for the company. This role involves compiling and reporting traveled mileage and fuel purchased by state. Additionally, the Coordinator facilitates the DOT vehicle purchasing process, including ordering and installing telematics devices and ensuring the proper apportioned licenses are secured. WHAT YOUR DAY WILL LOOK LIKE Completes all International Registration Plan (IRP)/apportion-licensed truck renewals. Gathers traveled miles and fuel purchased by state by electronic device. Contacts branch offices for any missing miles or documentation. Verifies that the renewal is okay to process. Sends renewed IRP/apportion registration cab cards and stickers to branch offices. Processes yearly mileage-plated truck and trailer renewals. Organizes monthly mileage reports for Oregon and renews all mileage-plated units. Coordinates quarterly mileage reports for Kentucky, New Mexico and New York. Processes International Fuel Tax Agreement (IFTA) tax reports quarterly through the State of Tennessee. Maintains owned asset Title Filings. Assists in sales of DOT regulated units and removal from state registries as needed. May be required to drive a company vehicle. Provides excellent customer service to all internal and external customers. Other work-related duties as assigned by your leader. Reliable and regular attendance is required. Follows all company policies and procedures. EDUCATION & EXPERIENCE High school diploma or equivalent is required. One to two years of work experience in an office setting is required. Working knowledge of Electronic Logging Devices (ELDs) is highly preferred SKILLS & QUALIFICATIONS Computer skills including working knowledge of Microsoft Office are required. Automotive and truck shop experience is preferred Service manager or service writer experience preferred Automotive and truck sales experience preferred Experience with International Registration Plan (IRP) renewals and International Fuel Tax Agreement (IFTA) taxes preferred. Ability to read, write and speak in English is required. Communicating in Spanish is a valuable skill at Helena. Valid U.S. driver's license is required to drive a company vehicle. Successful completion of a drug test and background check is required for all positions at Helena. WORK ENVIRONMENT & PHYSICAL ASPECTS OF THE JOB The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand, and sit. You may be occasionally required to lift or move up to 10 pounds. BENEFITS AT HELENA Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO! Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA). Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount. Three year vesting on company match with 1,000 hours of service. Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay and Wisely. Up to 15 days paid time-off plus 9 paid holidays. Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you. Free Short & Long-Term Disability. Up to 80 hours of paid Parental Leave. Education Assistance. And much more! For more detailed information about our benefits, visit helenacareers.com/benefits. STAY CONNECTED TO THE HELENA POWERHOUSE! Follow us on social @HelenaCareers or visit us at helenacareers.com. Helena supports individuals with disabilities, and reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.