Contract Administrator (Temp)

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Job Description:

Airbus Helicopters is looking for a Contract Administrator to join our team based in Grand Prairie, TX.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

This position assists the Contract Management team with contract document preparation and records management, in accordance with company policies and objectives, for customer acquisitions of aircraft.

Meet the team:

Our team members need excellent analytical and communication skills to successfully manage our portfolio. Our teams provide key analytics for our partners. If you're analytical, detail oriented and have a passion for contracts, you'll enjoy working with our cross-functional global team

Your working environment:

A suburb just outside the Dallas-Fort Worth metropolitan area is home to Airbus Helicopters U.S. regional headquarters, where we have more than 1,000 employees. Check out one of the seven professional sports teams that also call Dallas home - you may even see a special, custom Airbus helicopter dedicated to the Dallas Cowboys flying during home games.

Your challenges:

Quote Requests and Offers:40%

• Initiate quote requests in accordance with Sales Check List (SCL) and quote database requirements.

• Perform quote to configuration verification of approved quotes and confirm risk assessments and delivery schedules are provided.

• Maintain all Contract records in accordance with departmental requirements.

• Support Contract Managers with proposals through proofreading, price validation and record keeping.

• Support tracking of in-process quotes.

Purchase Agreement and Contract Change Orders (Amendments):40%

• Prepare Purchase Agreements and Amendments for Contract Manager review using approved templates and all approved supporting documents to include: pricing, aircraft configuration and delivery schedules.

• Maintain contract records, in accordance with departmental requirements, for all internal and external offer documents and approvals.

• Support contract negotiations through document revision control and negotiation tracking tools as required.

Delivery Coordination / Support:10%

• Assist in the delivery process by compiling the required delivery documents for Contract Manager review and approval including the final invoice (compilation of the Purchase Agreement and all Amendments); delivery affidavit; sales tax exemption form (if applicable); and title transfer documents - Aircraft Registration and Bill of Sale.

• Prepare Promissory Note and Security Agreement for applicable contracts.

• Compiles Technical Publications requests and distributes internally as well as to engine OEMs.

Liaison with Programs and Sales:10%

• Acts as a liaison for interchange of information between Contracts, Offers, Sales, and Program teams from configuration development, and issue of purchase agreement, through delivery of aircraft.

• Attend various Sales meetings and functions as necessary.

Your boarding pass:

• Two years of higher education preferably in Business Management.

• Ability to independently draft basic contracting documents.

• Minimum two years of business related experience.

• Ability to plan, organize, prioritize, coordinate multiple work assignments and meet critical deadlines.

• Excellent interpersonal skills, dynamic and highly team-oriented

• Ability to think strategically and independently.

• Ability to work optimally in a cross functional team environment.

• Ability to communicate in English effectively in verbal and written forms.

Physical Requirements:

• Onsite: 60% (Initially 100%)

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. Required daily.

• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Required daily.

• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Required daily.

• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment. Required daily.

• Carrying: able to carry documents, tools, drawings, electronic equipment up to 10lbs daily.

• Lifting: able to lift documents, tools, drawings, electronic equipment up to 10lbs daily.

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Rarely required.

• Sitting: able to sit for long periods of time in meetings, working on the computer. Required daily.

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Rarely required.

• Standing: able to stand for discussions in offices or on the production floor. Required daily.

• Travel: able to travel independently and at short notice. Rarely required.

• Walking: able to walk through office and production areas including uneven surfaces. Required daily.

• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.

Citizenship:

• Must be a US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license)

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

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Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported toemsom@airbus.com.