Administrative Assistant - Marketing

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

We are seeking Administrative Assistant to join our dynamicEngineering (IME) marketing team, reporting directly to the VP of Marketing Services. In this multifaceted role, you will play a key part in managing the financial and operational aspects of the marketing department. Your responsibilities will include overseeing marketing budgets, purchase orders (POs), invoicing processes, and forecasts to ensure all teams-central, event, and media marketing-are staying on track with their spending. A sharp eye for numbers, strong communication skills, and the ability to collaborate across departments are essential.

Beyond the numbers, you will also be an integral member of our Central Marketing Culture Council, helping to plan and execute team building and morale-boosting activities. Your role will also involve providing operational and tactical support for high-profile projects, such as demand generation initiatives and other ad-hoc marketing campaigns, ensuring things run smoothly behind the scenes.

This is a unique opportunity to contribute to the marketing department's success while fostering a positive and collaborative team culture. If you're a proactive problem solver with a knack for organization and a passion for supporting marketing teams, we want to hear from you!

Responsibilities:

• Build and maintain budget checkbooks for 10 events, 3 media checkbooks, and 1 central marketing checkbook.
• Develop and refine budget checkbook workflows, foster cross-functional collaboration, and provide training across new and existing team members for knowledge sharing.
• Act on behalf of the business as the key liaison with finance, to manage the monthly marketing budget process, reconcile POs, invoices, accruals, manage budget forecasts, and provide additional financial support tasks as required.
• Maintain detailed logs of all expenses; including processing and tracking all vendor invoices, coding to the appropriate cost center, and track total spending versus budget with stakeholders.
• In collaboration with marketers, manage budget updates in TM1 throughout the year to reflect accurate planning for budget season and the spending reconciliation for business analysis.
• Support team members, when needed, in vendor PO/invoicing relationships and aid in the setting up of new vendors within financial systems.
• Liaise and refer to Accounts Payable teams in New York, as needed, should escalated questions arise for AMEX or Purchasing card processes.
• Own post-show survey report compilation of KPIs into a portfolio master for business review.
• Provide ad-hoc marketing campaign support, including but not limited to, managing creative project requests, basic content development, and more.
• Help plan and execute central marketing team activities aligned with culture council initiatives.

Requirements

• 5+ years of professional experience in a business environment or administrative role
• Strong financial acumen with Oracle and TM1 systems experience preferred
• Expert proficiency in Microsoft Excel, Word, and PowerPoint
• Ability to work independently and as a team with a positive attitude
• Excellent organization skills and ability to juggle and prioritize multiple projects
• Excellent written and verbal communication skills, including top notch customer service skills
• High level of attention to detail is required

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here's some of what you can expect when you join us. But don't just take our word for it - see what our colleagues have to say atLife@Informa

Our benefits include:

• Freedom & flexibility:colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
• Great community:a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact:take up to four days per year to volunteer, with charity match funding available too
• Career opportunity:the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it's time for the next step, we encourage and support internal job moves
• Time out:15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

The salary range for this role is $65,000- $70,112 based on experience.

This posting will automatically expire on 4/30/2025.

We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most - although not all - of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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