Subaward Specialist, Part-time

Grade: T26
The link below will give you information about the University's "T" salary structure.
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.
Learn more about the "T" salary structure.

The Subaward Specialist within the Office of Research Administration is responsible for ensuring compliance with federal regulations and institutional policies regarding subrecipient monitoring. This role provides oversight of subawards, ensures compliance with applicable requirements, and mitigates risk to the organization. The analyst will work collaboratively with Principal Investigators (PIs), the divisions within the Research Administration Office, and other stakeholders to facilitate effective subaward management and adherence to grant regulations.

Essential functions: Subrecipient Compliance and Documentation: Identify and communicate Federal award information, applicable compliance requirements, and flow-down provisions to subrecipients in accordance with * 200.332 Requirements for pass-through entities; Ensure subrecipient proposals and subaward documents have appropriate approvals from authorized officials; Certify the eligibility of subrecipients using SAM.gov and verify that subrecipient or Principal Investigators are not debarred or suspended from receiving Federal funds. Risk Assessment and Mitigation: Conduct risk assessments for subrecipients and recommend additional conditions in accordance with * 200.208 Specific conditions; Collaborate with PIs and Grants and Contracts teams to develop strategies for mitigating subrecipient risks; Coordinate the vendor-subaward determination process. Monitoring and Oversight: Conduct annual reviews of all active subawards requiring monitoring, including requesting and reviewing audit certification letters for subrecipients expending $750,000 in Federal funds annually; Verify that subrecipient compliance documentation and processes are adequately addressed; Monitor fiscal compliance and assist with award closeout, audit preparations, and site reviews. Communication and Advisory: Coordinate subaward management on behalf of the institution, providing guidance to stakeholders on their responsibilities related to subaward compliance; Advise PIs on subaward issues or deficiencies that pose a compliance risk or reputational harm to the institution; Inform Research Compliance of any apparent conflicts of interest and compliance concerns. Financial and Invoice Management: Process subrecipient invoices for timely payment within 30 calendar days of receipt of proper documentation; Provide financial reporting and oversight of subrecipient fiscal activities to ensure alignment with federal and institutional standards. Training and Knowledge Sharing: Develop and help to deliver training programs to educate stakeholders on subaward management responsibilities and compliance requirements; Contribute to the creation and maintenance of a knowledge management system to support research administration.

At Temple, you will find it easy to fit in while staying true to yourself. We value what makes each employee unique and strive to maintain a culture of diversity and inclusion. As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.
Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.

Required Education & Experience:
Bachelor's degree, and at least five years of related research administration experience. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:
*Demonstrated ability to utilize online financial systems.
*Demonstrated computer skills, and advanced proficiency with MS Office Suite, including advanced spreadsheet and database software skills.
*Demonstrated analytical skills, and ability to work with large financial data sets.
*Excellent communication, customer service and interpersonal skills, along with the ability to interact with a diverse constituent population.
*Demonstrated organizational and prioritization skills, along with the ability to be task- and detail-oriented. *Strong understanding of Sponsored Projects and Research Administration.

This position requires a background check.

This position's REMOTE work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors working in a healthcare setting must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.