Executive Assistant

About The Community Builders (TCB)

Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive.

Across Metropolitan Chicago, TCB Midwest has led large and transformative projects for nearly 25 years. We have built or renovated over 2,500 apartments with another 750 in construction or planning stages. TCB Midwest has also developed impactful amenities, including a school of performing arts, a medical center, grocery store, small retail shops, restaurants, community centers, workspace for artists, and (we humbly suggest) Chicago's best park district field house. Over 75 team members help develop communities for all incomes, manage high quality apartments, and serve our residents in neighborhoods and suburbs across Metropolitan Chicago.

Why work at TCB?

Work in a team environment on tangible projects that make a profound difference in the lives of Chicagoans and their communities. Are you a problem solver, detail-oriented, and good with numbers? Can you multi-task and meet deadlines on a weekly basis? Do you want to be part of team focused on making a real difference? Then join our talented and driven colleagues across disciplines in development, finance, design, property management, and resident services to improve communities and provide affordable homes for people of all incomes.

Project Assistance

Under the supervision of the Senior Vice President of Development, the Executive Assistant supports the Midwest development team with the day-to-day progression of real estate projects, including: due diligence; securing and closing on financing; managing invoicing, construction loan draws, equity installments, and compliance reporting; and collaborating with colleagues in property and asset management and accounting.

Administrative Assistance

The Executive Assistant also helps to manage Vice President's calendar and communications, lead meeting and event coordination, travel arrangements. The position also entails moderate office administrative work, including managing mail, supplies, and operations.

Essential Functions:

In collaboration with project development and accounting teams:

• Perform central components of construction loan draws and capital contribution requests.
• Manage invoicing and vendor payment.
• Support project managers on creation of project proposals and funding applications.
• Help manage requests, payments, and relationships with third parties, includes insurance, title searches, appraisals, surveys, capital needs assessments and more to support development projects.

In collaboration with Midwest Development leadership:

• Schedule meetings and help manage Outlook calendars for Vice President.
• Help create and prepare materials for meetings and presentations.
• Manage travel arrangements.
• Online document filing and organization.
• Occasional event planning, coordination, and management.
• Moderate office management - mail, supplies, and other office management activities.

Knowledge, Skills, and Abilities:

• Well-versed in the use of Excel, Outlook, and other Microsoft Office applications.
• Strong communication skills, both written and oral.
• Well-organized with attention to detail.
• Comfortable working with numbers.
• Capable of working both independently and as part of a team.
• Performs effectively under tight deadlines.
• Positive outlook, self-motivated, initiative, and "figure it out" mindset.
• Interest and knowledge in affordable housing and community development is a plus.

Education and Experience:

• 2 years minimum relevant experience.
• Direct experience in real estate finance, construction, and/or development is a plus.
• Experience working with large sets of numbers and spreadsheets.
• Experience providing administrative support to executive management

Benefits

• Medical, dental, and vision insurance
• 12 Paid Holidays & tenure-based PTO accruals
• Employer contributions to Health Savings Accounts
• Company paid Life & Disability Insurance
• 403(b) retirement plan with company match
• Tax-advantage accounts: commuter/parking, medical & dependent care FSA
• Hospital & Critical Illness Insurance
• Confidential, 24/7 Employee Assistance Program

The Community Builders is an equal opportunity employer.